Executive Assistant

Description

Company Overview

Purdue Polytechnic High Schools (PPHS) is a mission-driven network of schools founded in partnership with Purdue University. Our vision is to inspire students through STEM-focused, real-world experiences, empowering them to become problem-solvers and skilled achievers who succeed in technical and STEM-related post-secondary programs and high-tech careers. At PPHS, we are committed to academic rigor and providing every student with the resources to succeed in higher education, particularly at institutions of the caliber of Purdue University. Our core values guide everything we do:

• Act as 1
• Nurture student genius
• Start from Yes
• Do the right thing
• Get it done

We aspire to create a world of equity where every student has the opportunity and access to achieve their goals and to realize their power to solve problems they encounter. We are intentional about building a culture of communication, collaboration, and innovation that creates a positive and supportive environment conducive to high academic achievement and long-term success.

Job Summary

The Executive Assistant plays a vital role in ensuring the smooth functioning of our network by providing high-level administrative support, managing complex schedules, coordinating meetings and events, and facilitating effective communication with faculty, staff, students, and external partners. The ideal candidate is highly organized, adaptable, and experienced in fast-paced educational environments.

Responsibilities & Duties

Administrative Support

• Optimize and manage the Executive Team calendars, ensuring their time is strategically aligned with key organizational priorities.
• Develop systems to organize deliverables across the organization, enhancing clarity and alignment within the executive team.
• Arrange seamless travel, accommodations, and itinerary planning for executives, including managing expense reports.
• Serve as a liaison between the Executive Team and internal/external contacts, handling communications, coordinating meeting requests, and ensuring efficient follow-ups.
• Prepare, proofread, and edit various written materials for diverse audiences, ensuring accuracy and professionalism.
• Maintaining office supplies, placing orders, and coordinating office services.
• Handling sensitive information with the utmost discretion.
• Lead biweekly project management calls to coordinate tracking and submitting various compliance documents for the network.

Special Projects and Initiatives

• Support the planning, execution, and follow-up for all committee, executive and board meetings.
• Assist in preparing for board meetings, including document preparation and engagement with board members.
• Participate in special projects, conducting research and preparing briefings, memos, or presentations that support organizational initiatives.

Qualifications & Skills

• Bachelor's degree or higher 
• Excellent written and oral communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Ability to maintain confidentiality and exercise discretion when handling sensitive information. 
• Able to successfully pass a background check

Benefits

• Medical, Dental, and Vision coverage
• Employer HSA contribution
• Wellness Reimbursements
• Short Term Disability and Life Insurance
• Parental Leave
• Childcare Discount
• Cell Phone Stipend
• Tuition Assistance
• 403(b) or TRF retirement plans
• Paid Time Off