Assistant Director, Business Operations

Job Summary/Basic Function:

This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. Assists with the management/administrative aspects and has operational control of a range of projects. May work on assignments related to project development and management initiatives, internal operating procedures, business processes and policies.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

● Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication
● Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
● Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.
● Maintain, gather, and review financial data needed for external reporting.
● Responsible for annual training of camp directors regarding policies and procedures and assist directors with financial reconciliation and reporting.
● Liaison between camp directors and university departments (HR, risk management, OIT).
● Ensure internal controls of business processes (scheduling/contracting, invoicing, monetary collection/disbursement).
● Train athletic staff regarding athletic, University, NCAA, federal and state policies.
● Reconcile and review campus transactions to verify correct fund source (includes parking, printing, central receiving, OIT, and WEX).
● Prepare and process accounts receivable uploads, accounts payable transactions, and cash receipts and department deposits.
● Coordinate the championship awards process.
● Prepare and process monthly journal entries.
● Process athletic department purchase credit card reconciliations.
● Gather financial data required for annual budget preparation.
● Assist with year-end preparation.
● May perform other duties as needed.

Knowledge, Skills, Abilities:

● Ability to multitask and delegate.
● Excellent oral and written communication skills.
● Demonstrated ability to work well under pressure and with tight deadlines.
● Ability to perform a wide range of duties and tasks.
● Ability to interact effectively as a member of a team and work collaboratively with faculty and staff.

Minimum Qualifications:

Bachelor's degree or equivalent relevant experience.

Preferred Qualifications:

● Demonstrated experience preparing, analyzing, and interpreting account reconciliations and schedules.
● One (1)+ years of experience extracting data from external ticket and accounting systems for reporting and reconciliation.
● Proficient in multi-level spreadsheet development and manipulation using Microsoft Excel.
● Experience in cash management and reconciliations.
● Experience in use and analysis of accounting software and applications.

Salary and Benefits: Salary starts at $50,065.60 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Resume, Cover Letter, and 3 references.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/