HOA Lifestyle Director- Event Planner

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary:

Under the direction of the General Manager, the Lifestyle Director plans and implements recreational activities, which include but are not limited to special events, adult education, and the scheduling of clubhouse facilities for recreational use. The Lifestyle Director will have significant contact with residents and vendors associated with Clubhouse Activities. 

Essential Duties And Responsibilities:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Plans, coordinates, and directs social activities and provides general assistance of Clubhouse associated operations. Creates a monthly calendar of events to promote social and recreational interaction of the residents.
• Maintains a master calendar for use of rooms in the Community Center Complex and works to make space available and coordinate the required set-up for Board of Directors and Board Committee meetings, either scheduled or unscheduled as well as other uses appropriate for the community.
• Maintains liaison with the residents, guests, and General Manager. Plans and implements Clubhouse activities and special events; sets up classes and workshops.
• Works with the Activities Committee Chairperson in implementing Clubhouse activities. 
• Attends monthly Activities Committee meetings and meets frequently with the Activities Chairperson and designated Committee members on social functions.
• Prepares requests for funds for events, social activities, and activity groups, together with any necessary or requested supporting documentation.
• Administers, with oversight of the General Manager, the Clubhouse Activities Committee budget as approved by the Board of Directors.
• Is available for consultation regarding planned events as required.
•  Coordinates with Maintenance Supervisor for set-up requirements of maintenance personnel for major events in the Clubhouse. 
• Maintains the Bulletin Board, Clubhouse information center, and flyer rack(s) with current information at the Clubhouse and OCA Business Office.
• Attends, upon request, Committee and special group meetings by invitation of the Chairperson to explain Clubhouse use procedures. Coordinates social and recreational activities with all appropriate groups.
• Maintains inventory of supplies and submits purchase order to restock at the Clubhouse.
• Provides oversight for the Community Center Complex to include opening and securing the building, supervising its use and reporting any needs for care or maintenance to the Maintenance Supervisor.
• Enforces all Clubhouse rules and regulations; recommends changes to rules and regulations when appropriate to the General Manager.
• If directed by the General Manager, obtains necessary licenses from departments of the City, County and State. Controls and maintains compliance with health, fire, and liquor regulations pertaining to all facilities.
• Performs research and special projects at the direction of the General Manager.
• Handles the preparation of the register banks for the Share and Wear facility every day, prepares bank deposits and makes bank deposits twice per week.
• Balances the petty cash box once per week and provides the cash box balance to the General Manager.
• Performs the petty cash box reimbursements requests bimonthly and makes change as needed for the petty cash box and Share and Wear master bank.
• Prepares the monthly newsletter with articles / advertisements / updated information related to Activities.
• Perform other duties as directed. 

Requirements

Knowledge, Skills And Experience:

• Minimum 1 year related experience, preferably in HOA environment.
• Microsoft Office programs (outlook, Word, Excel, and Publisher)
• General office equipment (copy machine, fax, postage machine, etc.)
• Ability to keyboard a 50 wpm.
• Ability to effectively coordinate multiple projects, use time management skills and exercise independent judgment.
• Intermediate mathematics, spelling and English writing skills.
• Pleasant telephone voice with clear and concise pronunciation of words.
• Ability to communicate clearly and efficiently.
• Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
• Ability to work with confidential/sensitive information and use diplomacy in communicating such information.
• Effective calendar management and follow up skills.
• Professional image or business image per policy.
• Ability to effectively and efficiently handle shifting priorities and deadlines.
• Ability to operate equipment as defined by the position.

Minimum Education:

• High school diploma or GED and three (3) years of full time, paid, professional experience coordinating and promoting recreational activities and programs, volunteer programs and/or fundraising events.
• Can work a varied schedule of extended hours to include evenings, weekend and holidays based on community events other needs in accordance with this position.

Preferred Qualifications:

• Bachelor’s degree in recreation, hospitality, communication or related field and two (2) years of full time, paid, professional experience coordinating and promoting recreational activities and programs, volunteer programs and/or fundraising events.
• Prior experience with Homeowner’s Association programs.
• An equivalent combination of education and/or experience can be substituted for the minimum requirements on a year-for-year basis.

Language Skills: The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both orally and in writing.  

License/Permits/Certifications Required:

• Valid driver’s license and State mandated vehicle insurance.

Availability:

• Must have the ability to work one weekend day per week. Ability to adjust work schedule with minimal notice from management. Weekends, holidays, evenings, depending on resident planned activities and demands of the facility. May require more than 40 hours per week.

Working Environment:

• Position involves sitting, standing, and movement throughout the day.
• Must be able to set up and break down events as needed.
• Utilizing a computer in an office setting.
• Capable of working extended hours, to include evenings, weekends and holidays.
• The Lifestyle Director works in a well-lighted, clean environment. S/he constantly interacts with other people and will have to handle several responsibilities at once.  

 Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.