Accounts Payable Clerk

Description

• Job Title: Accounts Payable Clerk
• Department: Administration
• Reports to: Office Manager
• Effective Date: [Insert Date]

Job Summary:

Primarily responsible for processing vendor payments in addition to various other administrative tasks.

Duties/Responsibilities:

Cashiering

Posting Driver Sheets

Entering invoices and processing vendor payments

Processing Cancellations

Answering phones as necessary

Processing payroll for drivers

Cash drawer and petty cash reconciliation

Various other administrative tasks surrounding deals

Various other daily duties as necessary

Required Skills/Abilities:

Problem Solving: Identifies and resolves problems in a timely manner.

Customer Service: Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.

Oral Communication: Listens and gets clarification; responds well to questions.

Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time.

Adaptability: Adapts to changes in the work environment.

Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

• Judgment: Exhibits sound and accurate judgment.
• Professionalism: Follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness.
• Quantity: Meets productivity standards; completes work in a timely manner.

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Education And Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.

Compensation & Benefits:

The employee will be paid an hourly wage of $23.00-$25.00. Starting pay is determined based on factors such as experience, qualifications, skills, education, and geographic location.

Benefits: Comprehensive benefits package including health insurance, dental insurance, vision insurance, 401(k) with company match, paid time off, and employee discounts

Performance-Based Bonus:

The employee may be eligible for a discretionary performance-based bonus, determined by individual and company performance. Bonus eligibility is based on key performance metrics, including goal achievement, work quality, and overall contribution. Bonuses are not guaranteed and are awarded at the employer’s discretion. The employee must be actively employed and in good standing at the time of payment.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Acknowledgement:

With my signature below, I have indicated that I have read and fully understand the above job description.

• Employee's Printed Name:__________________
• Employee's Signature:______________________
• Date: ______________________________

The signed original copy of this acknowledgment will be scanned and filed in your personnel file.

Requirements

Required Skills/Abilities:

• Problem Solving: Identifies and resolves problems in a timely manner.
• Customer Service: Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Oral Communication: Listens and gets clarification; responds well to questions.
• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time.
• Adaptability: Adapts to changes in the work environment.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Judgment: Exhibits sound and accurate judgment.
• Professionalism: Follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness.
• Quantity: Meets productivity standards; completes work in a timely manner.
• Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Education And Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.

Compensation:

• The employee will be paid an hourly wage of $23.00-$25.00. Starting pay is determined based on factors such as experience, qualifications, skills, education, and geographic location.
• Benefits: Comprehensive benefits package including health and dental insurance, paid time off, opportunities for advancement, and employee discounts on dealership products and services.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.