Program Coordinator II

Job Summary:

Under the direct supervision and guidance of the PI and Program Manager, the Program Coordinator will be responsible for coordinating and aiding the day-to-day operations, administrative, financial, programmatic meetings, monthly progress reports, and activities of the NIH-funded U54 AXIS Center. This position is responsible for piloting new efforts, measuring and implementing successful strategies, tracking performance against specified goals and deadlines, and maintaining ongoing stewardship and communication with key external partners and internal stakeholders.

About the Center: The NIH/NIMHD RCMI funded U54 CDU Center for Accelerating Excellence in Translational Science (AXIS) provides leadership in eliminating health disparities by translating scientific discoveries into education, training, clinical care, treatment, and community service in three areas of focus which disproportionally affect Service Planning Area 6: Cancer, Cardiometabolic Disease (CMD), and HIV/AIDS. Specifically, the Research Centers in Minority Institutions (RCMI) program develops and strengthens the research infrastructure necessary to conduct state-of-the-art biomedical research and foster the next generation of researchers.

Essential Duties And Responsibilities:

• Provide administrative oversight and support to the faculty, investigators, researchers, and trainees. Includes processing POs, invoices, and multiple purchase requests under the Center’s Core and Projects.
• Oversee the administrative and daily operations of the grant research program, ensuring compliance with university, state, and federal policies and regulations.
• Assisting the principal investigator and the core directors in the overall administration of the Core’s and program(s). Assists core/function directors and program coordinators in organizing community engagement, collaborative events, and related activities.
• Oversee and manage the collection and compilation of program activity data; develop, write, and submit comprehensive statistical and narrative program reports (Annual Research Performance Progress Report or RPPR) to be submitted to the sponsor or NIH. Prepare regular scheduled reports as well as assist the PI in the preparation of special reports.
• Coordinate and monitor all program objectives, strategic planning, and coordinate meetings, lectures, and conferences. Includes Journal Clubs, Research in Progress, Annual Research meetings, and annual advisory committee meetings.
• Coordinate and collaborate with university departments, programs, projects, and community organizations to coordinate resources and enhance programs.
• Compose and prepare major documents that include pilot project applications, grant writing, publications, IBC, IRB, and IACUC-related documents under the Center’s Investigator Development Core.
• Schedule, coordinate, and provide first line of administrative support to planned Research seminar series, etc., trainee involvement in research pillar meetings and skill-building workshops for scholars involved in research.
• Develops, implements, and maintains system records on trainees, mentors, program participants, etc.
• Develops evaluation metrics, monitors program performance, and prepares progress reports.
• Coordinates resources with the faculty and staff of the institution and other collaborative entities as needed through the infrastructure of the programs' aims and goals.
• Ensure publication of any findings or studies generated by researchers associated with the Center.
• Performs other job-related duties as assigned or requested.

Compensation:

• $72,000 - $75,000 annual

Position Status:

• Full-time, Exempt

Required Qualifications:

Education:

·         An Accredited Bachelor'S Degree (B.A., B.S.) In Health Sciences.

Experience:

• Experience in Business Administration, Public Administration, or Public Health is required.
• At least 3-5 years of experience working in an academic setting or institution with responsibility for coordinating educational programs and activities.
• At least 3-5 years of experience in scientific and programmatic grant development, writing, and submission of grant proposals and reports to federal, local, and private funding agencies. Prefer experience with grant submission to the National Institute of Health and its agencies, such as the National Cancer Institute and the National Institute on Minority Health and Health Disparities.
• Grant administration and operations experience is
• Experience in the coordination of staff and students, including experience working in conjunction with HR. Also strongly prefer experience working with diverse partners and cultural sensitivity.
• Experience with developing and communicating, in written and oral form, detailed and technical scientific and administrative program information to various audiences.
• Experience with program coordination /expansion in student training as well as related grant proposal development and submission
• Has experience developing evaluation metrics to assist the PI/Supervisor in reviewing the effectiveness of educational program activities, recommending improvements, and assisting in executing recommendations.
• Has experience developing marketing/promotional information to increase visibility of the institution or program. Prefer experience articulating detailed or technical scientific information in a generally publicly acceptable and culturally appropriate manner.
• Experience with interpreting operating policies and procedures and resolving minor discipline and other employee relations issues within an academic setting or institution.

Knowledge/Ability/Skills:

• Ability to develop and maintain professional working relationships in complex program/organizational settings involving heterogeneous constituents such as academic and clinical faculty, staff, students, and community partners from diverse backgrounds.
• Must be able to work on multiple tasks simultaneously and have strong time management skills.
• Must have strong organizational skills, be detail-oriented, and can work collaboratively on scientific, clinical, research, administrative, and community-partnered teams.
• Knowledge of grant proposal development and administration, including to federal, local, and private agencies. Strongly prefer experience working with the National Institute of Health and its agencies, such as the National Cancer Institute and the National Institute on Minority Health and Health Disparities.
• Knowledge of word processing: strong scientific, clinical, and academic research writing skills preferred, including but not limited to editing and preparing scientific/technical manuscripts and use of bibliographic software such as EndNote. Prefer knowledge of manuscript submission and scientific journal processes related to manuscript banking into NIH’s PMC in accordance with open access policies.
• Knowledge of evaluation metric development for scientific, academic, educational, clinical, and community programs and activitie,s including the ability to effectively consolidate, analyze, and report data.
• Excellent communication and interpersonal skills. Prefer basic/working knowledge of the Spanish language.
• Proficient in Microsoft Applications, including but not limited to: Outlook, Excel, PowerPoint, and Word.
• Prefer knowledge of NIH grant application software and related submission processes.

Complexity:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Long-term sitting at a computer workstation. Frequent standing and walking; occasional standing for multiple hours at events. Finger movement, feeling sufficient to work on computers and equipment, speaking clearly, hearing conversationally, and seeing far and near. Travel off campus will be involved.

Work Environment:

• Position is on-site unless specific authorization is obtained from the manager.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Able to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. Frequently work on a variety of unrelated tasks. Use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.
• As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage.  Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.

Conditional Employment:

The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since your salary is funded by (Axis and end date 2/28/2026), your position is contingent upon the continued receipt of these funds.   Continuation of your position is dependent, in part, upon funding availability.  Furthermore, no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean, Division VP, or Human Resources.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.