Office Manager (Working Student)

At Yokoy, our vision is simple: empower companies to save money on every dollar they spend. We’re shaping a future where businesses handle their finances efficiently, securely, and compliantly - minimizing manual effort through the power of AI and automation. Backed by world-class investors, trusted by hundreds of global customers, and driven by a team of over 250 exceptional minds, we’re on a mission to revolutionize the way companies manage their spending. But that’s not everything: recently, Yokoy has been acquired by TravelPerk, the hypergrowth global business travel platform, bringing together two best-in-class platforms that are transforming the way companies operate. Are you excited about working in a fast-paced environment alongside a passionate and ambitious team? Join us on our mission to revolutionize the travel and spend management industry! As our Office Manager working student, you will help to shape Yokoy’s company culture, ensure a positive employee experience and help organise unforgettable Yokoy events. We are a product-driven company, and a visionary best-in-class product is the key for our customer’s success. You are responsible for making employees as well as visitors feel welcome in the office in Munich.
This is a working student position (12h) divided into 3 to 4 days a week.

🧑🏽‍💻 What You’Ll Do:

• Act as the first point of contact for all visiting clients as well as employees for office related questions and take care of the office.
• Be the first point of contact for our new joiners (onboarding program).
• Manage inventory of IT supplies and equipment in coordination with the TECH department.
• Order and manage inventory of office supplies such as food, office equipment and stationery.
• Answer phone calls and direct calls internally as required.
• Manage keys, office access and in charge of visitor registrations.
• Update, maintain office policies & procedures as necessary.
• Organise office wide events and client events - from organising, to planning and execution.
• Take care of travel cost bookings and our fleet management.

⚒️ What You’Ll Need:

• You are currently enrolled at a University in a Bachelor or Master’s program.
• You have a “can-do” attitude and an open and engaging personality.
• You have experience in organising events (employee or customer events).
• You have gathered previous experiences as an Office Manager/in Office management areas.
• You have an independent and well-structured way of working.
• You are very motivated and able to multitask.
• You know how to prioritise your tasks to achieve the best possible outcome together with our growing team.
• You are a native German speaker and are fluent in English.

🚀 What You’Ll Get:

• Ownership & Impact: From day one, you’ll have the autonomy to own your work and make a real difference.
• Flat Hierarchies: Collaborate closely with our leadership team in an open and approachable environment.
• Dynamic Environment: Work in a fast-paced setting where you can quickly see and learn from the impact of your contributions.
• Flexibility: We focus on outcomes, not hours – work when you’re most productive.

We are keen to get to know you. Apply with your CV and/or LinkedIn profile and a few words on why you would like to join Yokoy. We look forward to your application!
👉🏽 What’s going to happen next: we aim to get back to you regarding your application within 8 business days. Our interview process tends to take around 4 weeks to complete. If you need more flexibility or are on a tighter schedule, don’t be afraid to let us know.If after reading our job ad you figure that this isn’t the right fit for you, feel free to share it with a friend or colleague who might be interested.
This is important to us: Yokoy is an equal opportunity employer, and we value diversity. We welcome people from all backgrounds who are looking to make the future simple with us. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability.
Yokoy provides a leading all-in-one solution to automate spend management for midsize and enterprise companies through artificial intelligence (AI). We bring together expense management, invoice processing and the administration of intelligence corporate cards on a single, intuitive platform. As TravelPerk acquired Yokoy recently, the offering will be extended to an end-to-end platform for travel and spend management.
🏢 Established in 2019 in Zurich, Switzerland, Yokoy is trusted by leaders at over 700 of the world’s most forward-thinking companies to help them transform how they spend, by transforming how their people spend their time. Designed to sit at the heart of the modern finance tech stack, Yokoy connects with the leading ERP systems, invoicing platforms, travel booking tools, and other enterprise finance tools to power end-to-end automation and provide complete visibility across the enterprise. Yokoy is backed by leading investors including California-based Sequoia Capital, New York-based Left Lane Capital and London-based Balderton Capital. Currently, Yokoy counts more than 250 employees based in seven locations globally. Yokoy is ISO 9001, ISO 14001 and ISO 27001 certified. Yokoy will be integrated into TravelPerk in the coming months, resulting in a new service offering including an end-to-end Travel and Spend Management platform.
https://yokoy.io/Apply for this job