Administrative Assistant

Overview

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? If you're ready to make a meaningful impact in a fast-paced, collaborative environment, we want you on our team. Join us and be a driving force behind the success of our Saint John office, adding value every step of the way.

Your Opportunity

We are currently seeking motivated candidates for the position of Administrative Assistant in our Saint John, New Brunswick office. This position requires working in-office five days per week.

Responsibilities

What your day will look like

Office Administration

• Assist the Office Administrator and Office Manager with the day-to-day operation of the office and support the creation an office culture and work environment that is productive and promotes employee satisfaction
• Support new employee orientation and training related to Dillon procedures and systems
• Assist in organizing local office meetings and work-related functions
• Manage the switchboard, mail and couriers, greet visitors
• Complete office services such as office filing and archiving
• Manage the flow and approval of accounts payable invoices and expense claims for staff
• Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities
• Format a range of large and small documents using Microsoft Word
• Edit and proofread documents for spelling, grammar, and consistency, and completing overall quality reviews
• Complete document production, including photocopying, scanning, binding, and compiling PDF files
• Complete other administrative duties as required or assigned, and fulfill the variety of tasks necessary to run the office effectively, and service our project and proposal needs

Learning and Development (3%)

• Commit to self-development and ongoing learning and professional development

Qualifications

What you will need to succeed

• Two (2) years of administration related experience
• A certificate or diploma in an administration related field of study is considered an asset

Experience

• Advanced skills in Microsoft Word and experience with document formatting
• Proficient in the use of Microsoft Excel
• Excellent attention to detail, high regard for accuracy, and the ability to provide high-quality work
• Professional verbal and written communication skills
• Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office
• Ability to prioritize work effectively to meet tight deadlines and pivot to accommodate changing workload demands
• Ability to work independently and as part of a team
• Understanding of basic accounting principles, terms and financial functions
• Experience using PDF editing software to compile large and complex documents is considered an asset
• Experience in a Professional Services consulting firm is considered an asset

Why Choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop. 

We Live Our Core Values:

• Reliability: words result in actions that build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences.

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In Addition, We Offer:

• Employee share purchase plan
• A competitive compensation package
• Flexible work hours and hybrid working options
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs.  We are taking a trust-based approach to offer a variety of flexible and hybrid work options to help balance the competing demands of work and personal life. 
• Learning and Development opportunities
• Focus on Innovation
• Employee and Family Assistance program
• Goodlife Fitness Corporate Membership
• Our employees can take advantage of reduced annual membership fees.
• Wellness Subsidy
• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes  and dance classes.

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 18 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business. We encourage you to contact us if you require accommodation during the interview process. We would love to hear from you!