Administrative Assistant

Who We Are

Havel provides single-source solutions that meet a wide variety of facility design, installation, operation, and maintenance requirements.  For more than 60 years, we have learned to anticipate operational needs, identify new technology trends, and provide construction services for the mechanical (PHVAC), electrical, building automation systems and energy services industries.

We joined Shambaugh & Son, L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc. and together we perform more than $1 billion of construction projects per year with over 4,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

We recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization. 

Job Summary

Havel is looking for a Building Automation Coordinator. In this position you will be responsible for assisting our Purchasing Staff, Project Managers, Service Managers, and Sales Staff

Essential Duties and Responsibilities

• Assist all project managers and field personnel with any administrative task necessary for our projects
• Material orders and data entry that goes with it
• Complete returns from over ordering or faulty parts
• Order advance replacement parts and send back parts for repair (Keep detailed information for all parts)
• Backup support for phones and assisting visitors that enter the building
• Assist with creating service tickets and purchasing parts when needed
• Electronic filing through Studio 360
• Update material tracking spreadsheet daily
• File electronically on a weekly basis
• Maintain any stocked parts and make sure they are being used on projects prior to ordering
• Creating and updating all documents associated with new project booking

Qualifications

• 3+ years of experience with billing, administration, coordination, or related functions.
• Proficient in Microsoft Word, and Excel
• Proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Working hours will be 8:00AM – 5:00PM
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Notice to prospective employees:  There have been fraudulent postings and emails regarding job openings.  EMCOR Group and its companies list open positions here.  Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.  If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#Havel #Shambaugh

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#-Onsite