Executive Assistant - Temp until September 30, 2026 (m/f/d)

PURPOSE & OVERALL RELEVANCE FOR THE ORGANISATION


Provide administrative support to the dedicated (Senior) Vice Presidents and his/her department to ensure efficient management and running of the function on a day-to-day level.

Key Responsibilities

• Ensure smooth communication - handling correspondence, calls, and emails with clarity and professionalism
• Keep our team running by managing schedules, meetings, conferences, and everything in between
• Make an impact with your eye for detail - from preparing polished presentations to crafting newsletters and announcements
• Own travel logistics from start to finish (flights, hotels, visas, expenses) and quickly find solutions when plans change
• Keep us organized: maintain files, reports, and intranet content so the right info is always at hand
• Support smart decision-making by keeping an eye on budgets, invoices, and cost tracking
• Jump in on exciting projects and support special assignments where your skills can make a real difference
• Be the team’s trusted partner - stepping in with administrative and coordination support whenever it’s needed

Key Relationships

• (S)VPs Global Supply Chain Management
• Peers and stakeholders of dedicated (S)VPs Global SCM
• Other Executive Assistants
• HR Lucerne
• Supporting functions: Travel, Workplaces, etc

Knowledge, Skills, And Abilities

• An excellent service minded and can-do attitude
• Pro-active E2E thinking, understanding dependencies and preferences
• Very good language skills, particularly in English & German both written and spoken
• Strong communication skills, especially throughout all hierarchy levels
• High level of service orientation in dealing with internal and external stakeholders/customers
• Outstanding organizational skills
• First project management experience preferred
• Excellent PC software skills
• Excellent knowledge of new media & applications

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS

• Bachelor’s degree in Business or Communication, or any other related education field
• Minimum 3 years of relevant work experience, ideally in a dynamic and diverse work environment