Recruiting Coordinator (m/f/d)

Drive hiring excellence across a purpose-driven portfolio of high-impact companies.

As Recruiting Coordinator at Viessmann Generations Group, you will play a pivotal role in supporting C-level and senior hiring across our dynamic ecosystem of portfolio companies. With a sharp eye for detail and a structured approach to coordination, you’ll ensure a world-class candidate experience while enabling operational excellence. From interfacing with executive search firms to aligning with senior internal stakeholders, your work will underpin the successful recruitment of leaders building the future of climate and impact-driven industries.

Viessmann Generations Group Overview

As a globally active, independent family business in its fourth generation, we have been shaping living spaces for generations to come since 1917. Under the leadership of Max Viessmann, we pursue our mission with a long-term perspective and entrepreneurial spirit. Today, the Viessmann Generations Group supports over 30 mid-sized companies and family businesses across Europe and the US – all united by their active contribution to the energy transition. We invest capital, expertise, and passion in three core impact areas:

• Climate: Renewable energy, carbon reduction, and green infrastructure
• Water: Solutions for water scarcity, quality, and efficiency
• Food: Sustainable agriculture, supply chain innovation, and food technology
• Our goal: to create impact – ecological, societal, and entrepreneurial.
• Climate: Renewable energy, carbon reduction, and green infrastructure
• Water: Solutions for water scarcity, quality, and efficiency
• Food: Sustainable agriculture, supply chain innovation, and food technology
• Our goal: to create impact – ecological, societal, and entrepreneurial.

The Viessmann Way supports how we work, lead, and create value together - whether as a team member, entrepreneur or partner in our ecosystem. It is not a rulebook, but a compass: a living set of principles shaped by over a century of entrepreneurship and guided by our long-term purpose.

The Opportunity

This is a rare opportunity to shape the recruitment experience as part of a small, agile team at the core of the Viessmann Generations Group.

You will serve as a key point of contact for executive search partners, internal hiring leads, and candidates - particularly for our portfolio companies’ C-level hiring needs. You will bring structure, visibility, and velocity to our recruiting operations by managing interview scheduling, communication, documentation, and process alignment across a multi-entity setup. Working closely with the People & Organization (P&O) and cross-functional teams, your impact will be felt in every successful hire across our ecosystem.

1. Executive-Level Scheduling & Stakeholder Coordination

• Own end-to-end interview logistics across our portfolio: from C-suite candidates to senior internal stakeholders.
• Navigate multiple time zones, calendars, and confidentiality needs with precision and professionalism.
• Build trust and credibility in every interaction, internally and externally.

2. Process Excellence & Standardization

• Maintain structured documentation, process flows, and templates that support repeatable excellence.
• Champion consistency in candidate communication and feedback protocols.

3. Talent Ecosystem & Pipeline Support

• Collaborate with our headhunting partners to track pipeline progress and data accuracy.
• Help lay the foundation for a scalable talent pool across our platforms.

4. Tools, Tech & AI-Enabled Collaboration

• Leverage Ashby and generative AI tools to streamline coordination and communication.
• Continuously explore and test new ways to improve recruiting efficiency using technology.
• Minimum 5+ years of experience in recruiting coordination, HR operations, or executive support.
• Experience in matrixed or multi-entity environments (e.g., private equity, professional services, scale-ups).
• Demonstrated ability to coordinate high-caliber recruiting processes with executive stakeholders.
• Strong command of calendar management, interview logistics, and documentation.
• Proficiency with AI tools and ATS systems (preferably Ashby).
• Professional fluency in German and English.
• Leverage Ashby and generative AI tools to streamline coordination and communication.
• Continuously explore and test new ways to improve recruiting efficiency using technology.
• Minimum 5+ years of experience in recruiting coordination, HR operations, or executive support.
• Experience in matrixed or multi-entity environments (e.g., private equity, professional services, scale-ups).
• Demonstrated ability to coordinate high-caliber recruiting processes with executive stakeholders.
• Strong command of calendar management, interview logistics, and documentation.
• Proficiency with AI tools and ATS systems (preferably Ashby).
• Professional fluency in German and English.

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