Executive Assistant, Office Operations

Who is Prosek?
We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2024 PRWeek’s Best Place to Work.

Overview:

We are seeking a professional, organized, and proactive individual to serve as an Executive Assistant who can also support daily operations of the New York office.  This hybrid role is ideal for someone who excels in a busy environment with a client-services mindset where no task is too small!

Responsibilities

Executive Assistant:

• Serve as the Executive Assistant to 3-4 Executives at Prosek
• Arrange internal and external meetings upon request; in some instances, there will be heavy calendar management
• Arrange business travel as needed both local, national and international
• Support Executives with expenses and time entry as needed
• Prepare and organize important documents as requested
• Build relationships with client teams
• Serve as back up to other EAs during outages

Office Support:

• Support operations team on culture-building office functions (company virtual offsites, professional development offsites, happy hours, ad hoc culture events)
• Serve as primary back up to the Front Office Assistant welcoming all guests with warmth and professionalism
• Be cross trained on all office operations duties (registration, inventory, catering, meeting set ups etc).
• Adhoc tasks as requested

Requirements

• 5 days in office
• Bachelor's degree from an accredited university
• 2-3 years of experience in an administrative capacity; at least 1 year supporting a senior level executive
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $60,000-$75,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

#Li-Hybrid