Administrative Coordinator

Date Posted:

2025-09-26

Country:

Canada

Location:

ELC01: Midland, Ontario Canada, 450 Leitz Road, Midland, ON, L4R 5B8, Canada

Position Role Type:

Unspecified

Be The Organizational Backbone Of Our Environmental Health And Safety Team – Apply Today!

Raytheon ELCAN (“ELCAN”) has been at the forefront of high-precision optical systems for over 70 years.  Renowned for our commitment to innovation, quality, and engineering excellence, we design and deliver advanced solutions that meet some of the world’s most demanding challenges. 

We currently have an opening for an Administrative Coordinator in our Environmental Health & Safety (EHS) Team at ELCAN.  Reporting to the Sr. Supervisor, Environmental Health & Safety, you will be responsible tasks like maintaining records, compiling reports and assisting with program administration, organizing safety data.

The Administrative Coordinator will maintain the highest level of confidentiality and professionalism while preparing, handling and processing information supporting the EHS Team. 

Why Choose Elcan?

At ELCAN, you’re not just starting a job – you’re building a career.  We offer a dynamic, forward-thinking work environment featuring:

• A culture of innovation and teamwork
• Opportunities for skill development and career advancement
• Job flexibility and a supportive workplace culture
• Competitive compensation, including a signing bonus, annual incentive program, subsidized cafeteria, and tuition reimbursement opportunities

You’ll be contributing to projects that push the limits of optical performance and have a real-world impact, all while working alongside some of the brightest minds in the industry. 

Location: Midland, Ontario

We’re located in Midland, a growing community recognized for its technological innovation.  Nestled on the shores of Georgian Bay, Midland offers the perfect mix of natural beauty and urban convenience, making it an ideal place to work, grow, and belong.  

Primary Responsibilities:

• Maintaining EHS-related documentation, such as training records, incident reports, and inspection records
• Assist the EH&S team with tracking implementation of EH&S initiatives and projects across the organization
• Assists with data collection, analysis and reporting key metrics
• Support change management and revision control of EHS policies/work instructions
• Organize training activities to all employees on different shifts, and record the training activities in the required Systems.
• Aiding correspondence for the office, such as emails, letters, packages, and phone calls
• Filing electronic and paper copies of important documents, such as reports, meeting notes, emails, and letters
• Attain invoices/quotes and create purchase requisitions to ensure on-time payment and delivery.
• Contribute to and uphold a positive, collaborative, and respectful workplace culture.
• Other tasks as assigned.

Qualifications You Must Have:

• High School Diploma/GED or Post-Secondary Diploma/Degree
• Minimum 4 years of relevant experience in administrative or EHS /manufacturing environment.
• Must have excellent attention to detail with the ability to work in a highly organized manner
• Proficient use of MS Office -Word/Excel and Adobe/Foxit
• Ability to switch between tasks and work to deadlines while maintaining accuracy

Qualification We Prefer:

• Strong organizational and time management skills
• Effective communication skills with the ability to work in a team environment
• Team leadership skills including influence, delegation, and management
• Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
• Demonstrated experience with executing assigned tasks to meet objectives
• Effective communication/presentation, critical thinking, and problem-solving skills
• Ability to quickly come up to speed while executing efforts while building strong relationships
• Excellent verbal and written communications skills; able to communicate well and respond effectively and with good judgment to non-routine requests or situations 
• Core Values including Ethical Behavior, Customer Focused Improvement, Accountability & Teamwork & Trust
• Demonstrate self-starting, proactive characteristics to work with limited oversight

This position involves technologies regulated by the Canadian government’s Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be Canadian citizens or permanent residents of Canada, have resided in Canada for a minimum of five consecutive years, and meet all other program requirements.  Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.

ELCAN adheres to the principles of equal employment and welcome applications from all qualified persons. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Raytheon ELCAN will provide accommodations throughout the recruitment, selection, and/or assessment process to any applicants with disabilities. If you require disability-related accommodations, please contact Human Resources. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.  

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