Communications Assistant, US

Who We Are:Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and seven international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, Frieze Seoul, The Armory Show and EXPO Chicago. Legacy art fair brands The Armory Show and EXPO Chicago were acquired by Frieze in September 2023. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.

Position: Communications Assistant (US Fairs)

Location: US-based (New York or Chicago preferred)

Reports to: Communications Director, New York (Thomas)

Role Overview
We’re seeking a highly organized, efficient and proactive Communications Assistant to support the delivery of press and internal communications across The Armory Show and EXPO CHICAGO. The role reports to the Communications Director based in New York and is focused primarily on the two US fairs, with occasional support for Frieze’s wider fairs and initiatives as needed.

The ideal candidate will be a clear communicator, detail-oriented, collaborative and solutions-focused, with the ability to juggle multiple priorities under pressure. Familiarity with communications workflows and tools—including media monitoring, databases and digital platforms—is essential, along with a working knowledge of the visual arts and media landscape.

Key Responsibilities

• Maintain accurate editorial calendars, press event schedules, and media contact lists
• Support the planning and execution of press campaigns, from brainstorms to distribution
• Coordinate press materials including releases, briefing notes, press packs, and images
• Take the lead on tracking media coverage and compiling PR reports
• Manage the administration of media accreditation and guest lists for events
• Support the scheduling of regular internal meetings, including preparing agendas and action logs
• Act as first point of contact for the shared US press inbox, triaging requests as needed
• Liaise with journalists and image libraries to fulfill press and image requests
• Maintain an organized archive of clippings, press releases, image assets, and internal materials
• Assist in preparing e-press packs and other event collateral
• Monitor daily media coverage, flagging key stories or mentions
• Manage department subscriptions and contact databases
• Proofread and check communications materials before distribution
• Help build and maintain relationships across the industry, including with media, partners, and stakeholders
• Stay informed on developments across the cultural and media sectors relevant to the role

Onsite Support (The Armory Show, EXPO CHICAGO, and Frieze US fairs)

• Provide hands-on support during fair weeks including press desk operations and logistics
• Assist with media check-in, press tours, and on-the-ground troubleshooting
• Support internal communication needs during the fair (team briefings, distribution of materials, meeting coordination)
• Help manage delivery of press packs, images, and accreditation materials onsite
• Capture and record key press and stakeholder interactions for follow-up

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$21.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$29.00 hourly