Coordinator, Event Production (IVH), MICO26 - Olympic & Paralympic Games

Who We Are:On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

As Coordinator, Event production, you'll be supporting the team to ensure proper processing of payments to suppliers

·      Help manage payment process for Event Production Department, meaning :

• Administrative support to oversee the payment cycle of production vendors
• Coordinate the onboarding of new vendors in our financial database
• Serving as primary point of contact for our internal financial database team
• Process invoices and pay vendors in a timely manner
• Coordinate with the relevant leads to ensure coding is done appropriately and that the money is allocated in the right location
• Responsible for coordinating with the project lead to seek relevant contract information such as knowledge of the payment schedule and lead the effort in making sure the contract is followed from a payment standpoint 
• Follow through with the different financial approver(s) to make sure they approve the processed invoices in a timely manner
• Support the Finance Analyst to keep budgets up to date with supplier quotes and invoices
• Partner with the Olympics and broader OL accounting teams as needed on monthly reporting, cash forecasting, and forex strategy and planning.

Required Education And/Or Experience:

·      Currently Master’s or Bachelor's Student in Finance, Accounting or a related field

You Have These:

• Able to work in English & Italian, both written and spoken
• Excellent Excel and modeling skills; capable in PowerPoint
• Excellent time management, organizational skills.
• Strong communication skills and ability to work cross functionally

We’d Love If You Also Have These: 

• Familiarity with data visualization tools (e.g., Tableau, QuickSight) a plus
• Knowledgeable about data gathering, cleaning, and transforming techniques
• Knowledge or use of supplier management tools, database or payment platform