Statewide Financial Programs Coordinator, Administrative Specialist 2 (Salem) For ODOC, BOPPPS, and OCE employees only

Initial Posting Date:

09/26/2025

Application Deadline:

10/05/2025

Agency:

Department of Corrections

Salary Range:

$4,867 - $6,418

Position Type:

Employee

Position Title:

Statewide Financial Programs Coordinator, Administrative Specialist 2 (Salem) For ODOC, BOPPPS, and OCE employees only

Job Description:

Statewide Financial Programs Coordinator, Administrative Specialist 2 - For Odoc, Boppps, And Oce Employees Only

Odoc Headquarters (Salem)

Oregon Department Of Corrections

The Oregon Department of Corrections is currently recruiting for a Statewide Financial Program Coordinator. This exciting opportunity is based at the ODOC Headquarters in Salem, Oregon, and is an onsite office position. To be eligible, applicants must be current employees of ODOC, BOPPPS, or OCE. Please note that contract workers are not eligible to apply.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).

About The Job – Your Role

The Statewide Financial Program Coordinator supports the Statewide Financial Programs Manager in driving the overall operations and objectives of the Statewide Financial Programs unit. This role serves as the primary point of contact for project-related communications, ensuring timely updates and alignment among internal and external partners within Financial Services. The ideal candidate will anticipate the needs of a high-performing team, adapt gracefully to shifting priorities, and reduce the project team’s administrative burden by managing scheduling, documentation, and reporting tasks. Responsibilities include coordinating and planning routine projects related to Other Funds, adult in custody (AIC) Revenue Generating Activities and Programs, and Special Projects that support agency goals. The position involves conducting extensive research, data gathering, and analysis of complex information, as well as preparing concise reports and summaries for internal stakeholders and agency partners. Interprets relevant department policies, administrative rules, and federal and state statutes to provide program assessments supports and compliance guidance. Collaboration with Financial Services staff, management, and agency functional units is essential to facilitate effective actions that align with regulatory requirements. Additionally, the specialist assists in developing and executing best business practices and, when necessary, revising applicable policies and Oregon Administrative Rules under the Financial Services purview.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.

Requested Skills

• Knowledge of the ODOC Financial Services accounting system
• Understanding of project support and coordination
• Managing project tasks with a strong emphasis on organization and proactivity
• Exceptional interpersonal and communication skills to effectively collaborate with teams and stakeholders
• Researching, gathering data, and analyzing complex, multi-faceted information
• Ability to prepare brief reports and summaries for internal and external stakeholders
• Understanding of department policies, administrative rules, and federal/state statutes to provide guidance and assessments
• Assisting in developing best business practices and revising policies or administrative rules

Required

• Must be a current ODOC, BOPPPS, and OCE employee (contract workers are excluded).

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position is based onsite at the ODOC Headquarters in Salem, Oregon. The primary working environment consists of office-based tasks involving frequent computer use and regular communication. Sensory requirements include reading documents and active participation in meetings. Occasional travel may be required for meetings and events, which could involve exposure to varying environmental conditions, including contact with AICs. The workload is variable, with periods of high intensity and tight deadlines interspersed with quieter intervals. The Statewide Financial Programs Unit manages a range of complex projects that require the ability to effectively balance and adapt to competing agency priorities.

About The Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About The Process – What To Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements For Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Requirements For Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.state.or.us

Reference Number: 187497

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.