Administrative Coordinator, Finance & Accounting

Day (United States of America)Administrative Coordinator, Finance & AccountingThe Administrative Coordinator will provide support to ensure efficient daily operations in Finance and Accounting. This person will promote and model the company culture.

Individual should be experienced in handling a wide range of administrative and executive support related tasks, with the ability to prioritize and work independently in a fast-paced environment. Strong organizational and decision-making skills, along with a high level of professionalism and confidentiality are essential to this role. Excellent written and verbal communication skills and attention to detail are required. The ideal candidate is one who can be trusted to follow through, handle sensitive materials, and is capable of analyzing findings and reporting accordingly.

Duties And Responsibilties:

• Anticipate needs and assist with management of multiple management-level schedules.
• Assist with preparation for meetings, conferences, coordination of travel plans, etc.
• Prioritize and manage multiple department projects simultaneously, which includes wide-ranging tasks from tracking to reporting outcomes of project(s)
• Act as department liaison with all levels of the organization including executive leadership
• Review and prioritize/handle incoming and outgoing correspondence
• Answer and manage incoming phones promptly and efficiently
• Schedule meetings, conference calls, various functions
• Manage corporate files, records, reports, correspondence, etc.
• Assist with department contracts (initiating, tracking, routing, etc.)
• Facilitate or coordinate standing meetings to include, but not be limited to department meetings, issue/topic specific recurring meetings, and monthly CFO & CEO accounting and financial reviews.
• Perform other duties incidental to the work described herein. This may include responsibilities such as managing office logistical support (ordering supplies, services, etc.)
• Other reasonable job functions and special projects as needed or requested
• Minimum five years’ experience in administrative and operational support role
• Proficiency in Microsoft Office Suite
• Must be able to work in person Monday through Friday during regular business hours or as business requires.
• Bachelor’s degree preferred.