Office Administrator

Office Administrator - 3 days per week

Location – Melbourne CBD

• Newly created role to look after our brand new Melbourne office.
• Join an ambitious firm which is growing, evolving & increasing its headcount.
• Allied Credit has a hybrid work environment; we understand the value of a work-life balance.

Allied Credit is a leading vehicle finance firm with strategic alliances with global car, marine and motorcycle brands. Offering white label, joint venture and floorplan finance, our proprietary software provides a seamless, convenient and customer-focused finance service to consumers and businesses.

We are seeking an Office Administrator to join our brand new Melbourne CBD office, which will serve as the hub for our 85+ VIC-based staff. This role is pivotal in supporting the setup and coordination of the new office space in preparation for staff moving in from November and will continue as the central point of contact for ensuring smooth day-to-day operations.

The ideal candidate will be hands-on, detail-oriented, and thrive in a collaborative environment. You’ll play a key role in creating a professional, welcoming and efficient workplace that enables our teams to do their best work.

What you will be doing

• Greeting and assisting visitors and vendors in a professional and friendly manner.
• Managing daily office operations and ensure a well-organised, efficient workspace, overseeing meeting room calendars and scheduling.
• Maintaining communal areas, kitchen and stationery supplies, including light housekeeping where required.
• Overseeing maintenance of office equipment and liaise with service providers.
• Acting as liaison with building management and external vendors for repairs, cleaning, and security, ensuring compliance with health and safety regulations.
• Managing seating plans, desk/ locker allocations and space optimisation.
• Maintaining accurate records of Fire Wardens and First Aid Officers, including training status and certifications.
• Serving as the first point of contact for internal staff queries related to office facilities.
• Supporting onboarding and offboarding processes, including day-one coordination for new starters.
• Collaborate with People & Culture on staff engagement initiatives, social events and wellbeing activities.
• Supporting teams with administrative tasks as needed.
• Tracking office-related expenses and assist with budget planning.

Your Background

• High school diploma or equivalent qualification in Office Administration.
• Proven experience as an Office Manager, Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication skills with strong organisational and time-management abilities.
• High attention to detail with strong problem-solving skills

Why work for Allied Credit?

• Work-life balance - hybrid working arrangements allow a balance of working from home and the office, and we are always willing to discuss flexible working options.
• Wellness day to take a day off for some R&R around your birthday and a Volunteer Day to support your community.
• Discount offers on selected retailers, car loans and novated leasing options.
• A learning environment where we take your development and career aspirations seriously.
• 16 weeks of paid parental leave along with Salary Continuance Insurance.

We want individuals who will buy into and thrive with Allied Credit’s Values of Customer Focus, Adaptability, Risk Confidence, Integrity and Teamwork.

Allied Credit pledges to treat all candidates with the utmost respect and professionalism throughout the recruitment process. We promise to conduct a fair, transparent, and inclusive hiring process, ensuring that all candidates are evaluated based on their skills, experience, and potential, regardless of race, gender, age, disability, sexual orientation or any other irrelevant characteristic.

Please contact Alex Kelly on 0484 109 354 for a confidential discussion. For further information on Allied Credit, please visit our website at https://alliedcredit.com.au/ or email hrservices@alliedcredit.net.au.