Production Coordinator

Title Production Coordinator

Location 12 Braeburn Drive, Hornby, Christchurch 8042

Division Thermosash Commercial Limited

Team Manufacturing and Production

Reports to Production Supervisor

About us The Thermosash Group delivers world-class solutions in the design, manufacture, and installation of bespoke engineered building envelopes and glass for the commercial sector in New Zealand and beyond. As the industry leader in New Zealand and Australia, we have a strong presence in commercial projects and the construction industry, setting the benchmark for innovation, quality, and craftsmanship.

Position purpose The Production Coordinator supports the Production Supervisor by ensuring smooth, cost-effective, and timely Sheetmetal procurement, fabrication order management, material movement, and record keeping across all production departments and work sites. This role is critical in connecting suppliers, internal teams, and production workflows to deliver projects on time and to Thermosash’s quality standards.

Role Responsibilities

Procurement & Order Management

 Oversee Sheetmetal procurement, ensuring availability without under- or overstocking.

 Manage fabrication and post-finishing orders in TPM, Jobpac, and TCL Stock, aligned with production schedules.

•  Release Sheetmetal batches into production in the correct sequence.
•  Action stocktakes and material requests across all sites and factory departments.
•  Generate purchase orders for material movements using cost-effective strategies.
•  Issue and monitor tool repair orders, securing best-value solutions.
• Material & Stock Control
•  Accurately receipt and record all incoming materials (Sheetmetal, excluding most extrusion).
•  Maintain stock control records for Sheetmetal and consumables.
•  Support Kanban processes to streamline workflow and reduce bottlenecks.
• Supplier & Cost Management
•  Maintain supplier relationships to ensure timely and accurate deliveries.
•  Conduct price reviews and comparisons for best-value outcomes.
•  Proactively follow up with suppliers for order completion and accuracy.
• Financial & Invoice Control
•  Reconcile invoices with purchase orders and receipts, resolving discrepancies promptly.
•  Ensure correct cost allocation to production orders.

Data & Reporting

• Maintain and circulate key records, including:
•  Sheetmetal Stock Spreadsheet.
•  Internal and External WD Tracking.
•  Site Material Request Spreadsheet.
•  Delivery Manifest Records.
•  Internal and External Capability Spreadsheet.
•  Daily Production Records.
•  Glazing Records for Silicone Warranty Applications.

Operational Support

 Disperse all ORA’s (Operational Reporting and Analytics) urgently and accurately.

 Provide daily visibility of material availability and outstanding orders.

 Identify process gaps and propose improvements in procurement, stock, and supplier coordination.

Key Relationships

Internal

 Group Procurement Team

 Procurement Specialist

 Site Managers

 Factory Production Leads

 Accounts Team

External

 Suppliers

Qualifications, certifications and experience

Essential

 Minimum of NCEA Level 3 (NZQA standard) or equivalent secondary qualification.

 Further education or training in production planning, supply chain, logistics, or a related field (certificate or diploma level).

Desirable

 Tertiary qualification (degree or diploma) in supply chain management, business, operations, or engineering.

 Professional certification in supply chain or planning (e.g., APICS CPIM, CIPS, Lean Six Sigma).

 Ongoing professional development in ERP/MRP systems.

Technical Competencies

 ERP / MRP System Proficiency – Skilled in using systems such as TPM, Jobpac, SAP, Dynamics, or equivalent for procurement, inventory, and scheduling.

 Inventory & Stock Management – Knowledge of control methods (FIFO, safety stock, cycle counts) and reconciliation processes.

 Production Scheduling & Planning – Understanding sequencing, capacity constraints, and real-time schedule adjustment.

 Costing & Financial Control – Capable of reconciling invoices, allocating costs, and monitoring variances.

 Data Analysis & Reporting – Proficient in Excel (formulas, pivot tables, lookups) and reporting dashboards; ability to identify trends and bottlenecks.

 Quality & Compliance Knowledge – Familiarity with ISO standards, safety requirements, and quality assurance processes.

 Lean / Continuous Improvement – Knowledge of Lean, 5S, and process improvement principles to enhance efficiency and reduce waste.

 Supply Chain & Procurement Fundamentals – Understanding of sourcing, vendor management, lead times, and cost optimisation.

 Manufacturing Process Understanding – Awareness of Sheetmetal fabrication, tooling, and finishing workflows.

 Document & Record Management – Skilled at maintaining purchase orders, manifests, warranties, and production tracking records.

 Change & Problem Solving – Ability to adapt quickly, resolve issues, and apply root cause analysis when delays or shortages occur.

Key Performance Indicators

•  Procurement Efficiency: Timely release of orders in line with priorities.
•  Stock Accuracy: 95%+ accuracy maintained weekly.
•  Invoice Reconciliation: 100% matched within seven days.
•  Supplier Performance: On-time and accurate delivery.
•  Data Integrity: Records consistently up to date.
•  Cost Control: Savings achieved through efficient management.

Behavioural Competencies

Positive Outlook

You bring energy and optimism to every challenge, inspiring others by focusing on opportunities and maintaining resilience in difficult situations. Your enthusiasm supports the organisation’s vision and motivates those around you.

Time Management

You prioritise tasks effectively, staying focused and minimising distractions to ensure efficiency. By managing time well and making the best use of resources, you stay prepared and productive.

Building Trust with Integrity

You uphold ethical principles by acting with honesty, fairness, and respect. You maintain confidentiality, honour commitments, and communicate transparently, earning the trust of those around you while reflecting positively on the organisation.

Work and Safety Standards

You set high performance expectations for yourself and others, taking responsibility for quality results. By addressing safety concerns, enforcing standards, and driving continuous improvement, you foster a culture of professionalism and accountability.

Drive and Stress Tolerance

You remain resilient under pressure, balancing productivity with well-being. With determination and a positive mindset, you manage stress effectively and quickly recover from setbacks.

Adaptability

You embrace change with flexibility and an open mind, adjusting your approach as needed. By focusing on the benefits of change, you remain effective across different tasks, teams, and responsibilities.

Communicating With Others

You express ideas clearly and adapt your communication style to your audience. By listening actively, checking for understanding, and engaging respectfully, you foster meaningful connections and collaboration.

Contributing to the Team

You work collaboratively to achieve team goals, valuing diverse perspectives and sharing knowledge. Your support and constructive engagement strengthen teamwork and drive collective success.

Managing Own Learning and Development

You take initiative in your growth, seeking feedback and staying current in your field. By embracing new challenges and applying new skills, you continuously develop your career and expertise.

Health and safety competencies

Personal Responsibility

You must stay informed on legal changes, follow safety instructions, and take all practicable steps to protect yourself and others. This includes taking part in training, following lawful instructions, preventing harm, reporting hazards, and documenting incidents.

Acknowledgement I have read and understood what is outlined in this Job Description. I acknowledge that this is intended to be a general guide for the duties I will undertake. From time to time, I will be required to undertake other duties in line with my skillset and experience.