Financial Program Manager

Office of Criminal Justice Services

About Us: The Ohio Office of Criminal Justice Services (OCJS) is a division of the Ohio Department of Public Safety and the lead justice planning agency for the state of Ohio. OCJS administers grant funds to Ohio’s criminal justice constituents, and coordinates Ohio’s comprehensive criminal justice plan. The agency safeguards federal and state criminal justice funds against waste to maximize the resources available in Ohio’s fight against crime. Grants are monitored for compliance, audited for accuracy, and evaluated for effectiveness.

OCJS also houses its own team of researchers and policy specialists who provide practitioners and policymakers with valuable information on many of the critical criminal justice issues facing our state. A substantial amount of this data is obtained from the Ohio Incident-Based Reporting System, which is one of the state’s most significant justice technology links. Lastly, OCJS facilitates several high-priority initiatives from the Governor’s office, including the Anti-Human Trafficking Task Force, and the Ohio Collaborative on Police-Community Relations.

Ohio Department of Public Safety - Office of Criminal Justice Services/Fiscal Monitoring & Compliance

Report in address: 1970 West Broad Street, Columbus, OH 43223

Under the direction of the Financial Manager, within the Ohio Department of Public Safety (ODPS), Office of Criminal Justice Services (OCJS), manage & coordinate a budget, financial &/or sourcing program & have significant autonomy to formulate, develop, enforce &/or implement program policy:

• Manage & monitor fiscal functions &/or services of state & federal criminal jus-tice programs & grants; Ensure programs & grant activities are in compliance with the Ohio Revised Code (ORC), federal regulations & supplemental federal agency guidance; Respond to any programmatic fiscal issues;
• Oversee the completion of non-routine audits & specialized compliance reviews related to comprehensive statewide criminal justice programs; Develop, coordinate & implement procedures for entities under audit;
• Provide technical, auditing & accounting guidance to staff as it relates to con-ducting internal audits, grants monitoring, & fiscal compliance review & analysis of quarterly subgrant reports;
• Ensure all audit materials &/or reports summarizing activities, findings & recommendations for improvement of deficiencies or noncompliance are finalized;
• Serve as program liaison & provide technical assistance to agencies & providers; Offer solutions to improve internal controls &/or implementing corrective action;
• Formulate & implement program policies & procedures, performance measures & best practices; Research federal & state laws, rules & regulations to aid in the development of administrative rules, policies or procedures impacting audit &/or fiscal test functions; Communicate policy updates to all stakeholders;
• Establish priorities & supervise subordinate personnel (e.g., provide developmental opportunities & work direction, coach staff to foster development, monitor staff activities to ensure quality customer service & information technology security, evaluate performance, approve section staffing levels, recommend discipline, pre-screen applications & participate in interviews);
• Write cover letters for fiscal compliance reviews, share with stakeholders & follow-up to ensure recommendations &/or corrective actions have been put into place;
• Perform pre-risk assessments for submitted grant applications;
• Provide quality control & assurance on QSR's for internal & external stakeholders;
• Develop proposals & administer projects (i.e., define project requirements, quality standards, timelines, etc.); Ensure scheduled timeframes are met & maintain regular contact with stakeholders in order to provide updates on project status;
• Create & disseminate training resources & educational materials for internal & external stakeholders; Assist with providing training to participating partners or other stakeholders as needed;
• Manage OCJS Fraud, Waste, & Abuse reporting portal;
• Represent agency at meetings, conferences &/or speaking engagements with state, federal & community agencies;
• Provide program & policy information &/or presentations to public/private organizations;
• Research & respond to routine & non-routine correspondence, inquiries &/or complaints from the general public, government officials, administrators &/or other staff;
• Provide support to other Criminal Justice Planning sections as needed;
• Direct &/or assist with special projects as assigned;
• Perform other related duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

54 mos. exp. or 54 mos. trg. financial administration. 

-Or completion of undergraduate core program in public or business administration, accounting, finance or related field; 30 mos. exp. or 30 mos. trg. in financial administration. 

-Or completion of graduate core program in public or business administration, accounting, finance or related field; 18 mos. exp. or 18 mos. trg. in financial administration. 

-Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications. 

Job Skills: Accounting and Finance

UNUSUAL WORKING CONDITIONS: May be required to work long or unusual hours during peak operational periods.

Background Information:

• A BCI fingerprint check, and background check, may be required on all selected applicants.
• A comparative analysis and/or drug-test may be a requirement of the hiring process.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.