Clerk IV (50%) - Family Dentistry

The University of Iowa College of Dentistry is seeking a part time Clerk to join the Family Dentistry department! In this role, you’ll provide high level clerical support to help coordinate essential components of the Family Dentistry Program for fourth year dental students. From managing course sites to organizing clinical schedules, you’ll work closely with faculty, staff, and students to ensure smooth day to day operations and support a strong educational experience!

The University of Iowa College of Dentistry is seeking a part time Clerk to join the Family Dentistry department! In this role, you’ll provide high level clerical support to help coordinate essential components of the Family Dentistry Program for fourth year dental students. From managing course sites to organizing clinical schedules, you’ll work closely with faculty, staff, and students to ensure smooth day to day operations and support a strong educational experience!

For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.

Responsibilities:

o   Manage ICON course sites and course data in MAUI, ensuring timely content updates, attendance tracking, and grade submissions.

o   Develop internal timelines to meet ICON and MAUI deadlines.

o   Create and distribute clinical rotation and chair schedules, coordinate with departments and students.

o   Collaborate with Registrar and Student Affairs for room scheduling, student schedule changes, and clinic assignments.

• o   Track and update student clinical progress in AxiUm, maintain accurate student records.
• o   Assist Course Director with didactic lecture scheduling and data entry in MAUI.
• o   Provide administrative support: reception, communication, meeting coordination, room reservations, and faculty correspondence.

O   And More!

Clerk IV – GB13 (Merit)

College of Dentistry – Family Dentistry

Salary:  $22,278.96

Typical Schedule:  20 hours per week, To Be Determined between Monday – Friday, 8:00am to 5:00pm

                                     May require occasional overtime.

Work Location:      On-Site

Minimum Eligibility Requirements:

·         Any combination of progressively responsible related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to four years of full-time employment.

Desirable Qualifications:

·         Experience Utilizing:

• o   Course management software (e.g. ICON);
• o   Student Information system (e.g. MAUI);
• o   Clinical tracking/scheduling software (e.g. AxiUm/Epic); and

o   High proficiency with spreadsheets/database software (e.g. Excel), including data management, reporting, and planning/tracking of schedules.

• Experience supporting professional/graduate-level educational programs.
• Working understanding of FERPA regulations and demonstrated ability to maintain confidentiality.
• Knowledge of dentistry terminology.
• Strong organizational skills with the ability to manage complex schedules, balance competing demands, and consistently meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.

Position And Application Details:

In order to be considered for an interview, applicants must upload a Resume (and mark as “Relevant File”) to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date. 

Position NOT eligible for University Sponsorship of Employment Authorization.

Job openings are posted for a minimum of 10 calendar days.  This job may be removed from posting and filled any time after the minimum posting period has ended.  For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

About Iowa:

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. 

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. 

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. 

Join us in making a difference at a leading Big Ten university and premier public research institution.