Proposal Budget and Contracts Manager

About The Role:

The Proposal, Budget and Contracts Manager is responsible for the development and preparation of proposals, budgets, and contracts for new business. The PBC Manager will be accountable for generating high quality and timely proposals, budgets, and contracts by working closely with the Business Development team and Projects Managers. PBC Managers are expected to have an excellent understanding of the development of new opportunity documents. PBC Managers are capable of document development for global program management, full-service, multi-CRO and more complex projects. PBC Managers may be required to mentor junior staff and are expected to contribute to departmental activities and process initiatives.

Minimum Qualifications & Experience:

• Graduate in a clinical or life sciences related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least five years’ experience within the pharmaceutical industry as a PBC specialist or equivalent.

 At least three years’ experience preparing budgets, contracts and proposals or demonstrated exceptional capabilities in proposal, contract, and budget development within Novotech. 

• Previous experience working directly with clients. Must be able to communicate clearly, able to prioritise and meet deadlines.

Responsibilities:

Develop Proposal:

• Prepare high quality proposals and presentation materials.
• Collate required content and finalise proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers’ requirements and is consistent with Novotech branding guidelines).
• Ensure proposal templates remain relevant and compliant and of a high visual standard.
• Research, compile and present statistics and company information.
• Consult with internal team from other departments within Novotech to obtain information required to respond to RFP questions.

Develop Budget:

• Prepare budget for projects based on client information provided to schedule timeframe.
• Prepare other budgets elements (client mapping etc.) as required to timeframes.
• Consult with vendors to obtain quotations. Develop Contracts:
• Prepare all new client contracts and execute in accordance with agreed timeframes and guidance.
• Obtain appropriate format of Budget for inclusion in contracts.
• Contracts executed in accordance with Novotech Contract Review SOP.
• Follow Start Up Work Authorisation process to activate project for handover to Operations team.
• Contact vendors and obtain quotes. • Contact vendors for quotes based on protocol and vendor lists.
• Engage Operation team as required for assistance. Process Improvement:
• Assist in the review and development of processes and documentation as required.

Developing Others:

• Train and mentor PBC Associate and PBC Specialists in development of proposals, budgets, and contracts.
• Provide a positive role model and provide feedback on progress in a constructive manner.
• Be able to identify knowledge deficiencies in junior star and provide training or make recommendation for training.

Other:

• Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner.
• Attend calls with internal teams and clients in development of opportunity documents.
• Maintain and update opportunity status within SalesForce
• Maintain contracts records in SalesForce and SharePoint.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.

Responsibilities:

1. Collaborate with BDA/M and Client Operations to develop the required documents to support the development of new and repeat business opportunities.
2. On all assigned opportunities, ensure a high level of understanding of the requirements, scope and client expectations, undertaking a detailed review of the RFP, proposed project outline and any other available resources.
3. Prepare high-quality proposal materials. Collate required content and finalise proposal; responsible for substantive editing, drafting and formatting to ensure proposals accurately reflect customers requirements and are consistent with Novotech branding guidelines. Research, compile and present statistics, experience tables and company information for RFP and RFIs.
4. Prepare budgets for new opportunities and change orders based on sponsor requirements in the Novotech pricing tool within the required timeframe. Collaborate with BDA/M, Client Operations and Project Management to revise and negotiate budgets with sponsors as required. Prepare other budget documentation, including mapping to client grids where required. Accurately prepare complex client budgets mapped from the Novotech pricing tool.
5. Liaise with vendors and external parties for quotes and vendor capabilities where required for incorporation into budgets and proposals.
6. Lead collation of input from other Novotech departments where required to address RFP and sponsor questions.
7. Prepare sponsor contracts and facilitate legal department review and execution in accordance with agreed timelines and guidance. Work closely with the Clinical Operations team to facilitate contract development, negotiation and execution for pre and post-award contracts.
8. Collaborate with BDA/M and Client Operations to develop materials for Bid Defense meetings. Attend and contribute to Bid Defence preparation meetings.
9. Participate in BD handover meetings to Novotech Operational team where requested.
10. Maintain and update required systems including SalesForce and SharePoint in a timely manner.
11. Assist in the development of new process initiatives and review of associated documentation as required.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.

Minimum Qualifications & Experience:

• Graduate in a clinical or life sciences-related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least three years’ experience within the pharmaceutical industry in a similar role preparing proposals, budgets and/or contracts.
• At least two years’ experience preparing budgets, contracts and proposals in a CRO environment or demonstrated exceptional capabilities in proposal, contract and budget development within Novotech.
• Previous experience working directly with clients will be highly regarded.
• Must be able to communicate clearly, able to prioritise and meet deadlines.
• Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.

Novotech is a global full-service clinical Contract Research Organization (CRO).

Headquartered in Sydney, Australia, Novotech has 34 offices across Asia-Pacific, North America, and Europe. Novotech employs over 3000 employees and has over 5000 site partnerships and the resources and infrastructure to scale regionally and globally as clinical programs advance.

Novotech provides clinical development services across all clinical trial phases and therapeutic areas including feasibility assessments, ethics committee and regulatory submissions, data management, statistical analysis, medical monitoring, safety solutions, central lab services, report write-up to ICH requirements, project and vendor management. Novotech obtained the ISO 27001 certification which is the best-known standard in the ISO family providing requirements for an Information Security Management System. Together with the ISO 9001 Quality Management system, Novotech aims at the highest IT security and quality standards for patients and biotechnology companies.