Executive Assistant

Job Summary

A detail-oriented and customer-focused individual contributor who provides administrative support to a team, department, or function. This role involves managing calendars, coordinating travel arrangements, handling documentation, and supporting internal communications. The specialist completes tasks with limited supervision and contributes to business improvement initiatives.

Key Responsibilities Administrative Coordination

• Manage calendars and align schedules with internal and external stakeholders.  
• Monitor and support travel arrangements for team members and leadership.  
• Prepare correspondence, schedule meetings, and arrange conference calls.  
• Receive visitors and respond to routine and complex inquiries professionally.

Documentation & Data Management

• Gather, compile, and verify information for reports, presentations, and forms.  
• Enter data accurately into spreadsheets, databases, and business systems.  
• Generate reports related to departmental activities and performance metrics.  
• Maintain departmental policies, procedures, and documentation.

Financial & Vendor Support

• Prepare documentation for vendor and supplier payments.  
• Submit payment requests and respond to inquiries from accounts payable and payees.

Team Collaboration & Support

• Act as an informal resource for colleagues with less experience.  
• Participate in departmental business improvement projects and initiatives.  
• Ensure adherence to all Health, Safety & Environmental (HSE) policies and report any issues.

Qualifications

• High school diploma or certificate of completion of secondary education.  
• Equivalent experience may be considered if it meets applicable regulations.

Core Competencies

• Action Oriented: Tackles challenges with urgency and enthusiasm.  
• Communicates Effectively: Delivers clear, audience-specific messages.  
• Customer Focus: Builds strong relationships and delivers customer-centric solutions.  
• Ensures Accountability: Holds self and others accountable to meet commitments.  
• Plans and Aligns: Prioritizes work to meet organizational goals.  
• Data Analytics: Interprets and communicates data to support business decisions.  
• Data Communication & Visualization: Presents insights through reports and dashboards.  
• Values Differences: Appreciates diverse perspectives and cultures.

Skills And Experience

Required:

• Strong written and verbal communication skills.  
• Experience managing calendars and coordinating with multiple stakeholders.  
• Ability to monitor and support travel logistics and arrangements.  
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).  
• Significant relevant work experience or specialized administrative skills.

Preferred:

• Experience in a corporate or manufacturing environment.  
• Familiarity with data entry, reporting tools, and business systems.

Cummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.