Contract Coordinator I - IT

Job Description Summary

Department - Information Technology

Job Description

Job Type: Classified

Job Classification: 5519 - Contract Coordinator

Salary Grade: 11

Pay Range

Hiring Range: $54,142 - $64,958 Annually 

Pay Range: $54,142 - $75,774 Annually 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The Contract Coordinator I develops, reviews, analyzes, evaluates, negotiates, and monitors Pima County contracts. Incumbents within this classification are responsible for assisting in the administration and coordination of contracts and agreements for public service programs and initiatives. This position supports the procurement process, monitors contract compliance, and facilitates communication between stakeholders to ensure effective delivery of contracted services. The Contract Coordinator I classification differs from the Contract Coordinator II due to the complexity of projects and level of responsibility assigned.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards;
• Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements;
• Monitors contract performance and compliance with contractual obligations, timelines, and deliverables;
• Maintains accurate and up-to-date records of contract documents, amendments, and correspondence;
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;
• Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review;
• Supports the development and implementation of contract management policies, procedures, and best practices;
• Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements;
• Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts.
 

(Relevant experience and/or education from an accredited college or university may be substituted.)

Or:

One year with Pima County in a Contract Specialist position.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 
 

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience providing general professional administrative services.
• Experience working with confidential information and understanding of privacy/confidential laws and regulations.
• Experience with Workday and/or Maximo.
• Experience providing customer service.
• Experience with Microsoft software (Word, Excel, Outlook, etc.).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.  

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.