Executive Assistant

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

We Build For Life.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

The Executive Assistant to the Chief Financial and Strategy Officer provides high level administrative and strategic support to one of Modern Niagara's most critical executive leaders. This role ensures the smooth operation of the CFSO's office by managing priorities, coordinating key initiatives and serving as a trusted partner in executing objectives.

Overview Of Responsibilities:

• Assist Executives with numerous tasks, including calendar, email management and travel
• Prepare and manage expense reports, invoices, and budget tracking
• Prepare agendas, documents, presentations and reports for senior level meetings
• Attend meetings for minutes, track follow-ups and ensure action items are completed
• Act as the key liaison between the CFSO and all partners internal and external
• Track deliverables, timelines and priorities related to financial and strategy business decisions
• Build and maintain a strong relationship across the executive leadership team, ensuring smooth communication and collaboration
• Anticipate the CFSO needs and proactively resolve issue
• Maintain strong knowledge of company priorities, financial calendar and strategic initiates to align scheduling and reporting

Qualifications And Experience:

• 5+ years of administrative experience at the executive level, financial acumen an asset
• Strong business acumen to anticipate needs (e.g., independently anticipating the next step in a process, prompting the appropriate people, being resourceful and one step ahead)
• Strong written and verbal English communication skills
• Experience supporting C suite executives 
• High degree of professionalism and confidentiality
• Independent, and self-motivated with ability to work autonomously
• Strong organizational skills, with strong prioritization
• Ability to work on multiple projects simultaneously
• Proven strong ability in executive level office administration, with advanced skills in MS Office.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.