Accounts Payable Specialist

Company Description

TOMRA Food is a multinational organization and a leading provider of sensor-based sorting, peeling and integrated post-harvest solution for the food industries. Transforming global food production to maximize food safety and minimize food loss by making sure Every Resource Counts™, has been our strength for over 50 years. 

At TOMRA, we want people to innovate, show passion in their work and be responsible. We encourage the freedom to innovate and take risks that result in breakthroughs that challenge the status quo. We value passion that focuses and commits to meeting success. We believe in a responsible and safe mindset that takes care of our customers, products, and fellow employees.  

Job Description

The primary purpose of this position is to compile, process, maintain, organize, and audit vendor information, invoices and payments in an efficient and accurate manner.  Will also contribute to TOMRA Food Finance department functions and initiatives.   

Primary Job Functions

• Compile and maintain accounts payable documents and records
• Process 3-way match of purchase orders, receiving documentation, and supplier invoices
• Process invoices for non-PO expenses
• Process customs invoices and manage related documentation
• Review invoices for appropriate documentation and approval prior to payment
• Ensure compliance with TOMRA’s Chart of Authority for all invoices and expense reports
• Process supplier payments in compliance with supplier’s terms
• Match supplier payments to invoices
• Reconcile supplier statements, research and correct discrepancies
• Assist with travel & expense review and processing
• Send credit card statements to cardholders; reconcile credit card documentation and approvals
• Assist in monthly closing routines
• Assist in the annual audits by preparing assigned reports or providing documentation as directed
• Manage communications and inquiries with external and internal suppliers
• Manage administrative tasks for facility and department
• Perform other duties & analyses as assigned

Qualifications

• Associate’s degree (Técnico de Nivel Superior) in Accounting, Finance, Business, or a related discipline, and/or relevant experience
• Minimum of 3–5 years of experience in Accounts Payable.
• Advanced Excel skills required; IFS knowledge is a plus.
• Advanced proficiency in English, both written and spoken, is mandatory for effective communication in TOMRA's global work environment
• Familiarity with accounting software and ERP systems
• Understanding of end-to-end accounts payable processes
• Familiarity with tax concepts relevant to accounts payable
• Strong numerical skills to work with financial data and recognize discrepancies in part numbers, invoice numbers, quantities, dates, unit and extended costs, and tax calculations
• Capacity to handle a high volume of transactions without compromising accuracy
• Skill in prioritizing tasks, meeting deadlines, and managing multiple responsibilities simultaneously
• Keen attention to detail and a quick learning mindset
• Competence in identifying and resolving discrepancies or issues in a timely and effective manner, with a proactive approach to implementing solutions
• Clear communication with vendors, colleagues, and other stakeholders
• Flexibility to adapt to changes in processes, technology, and organizational structures
• Comfort working in an open office environment
• Readiness to thrive in a fast-paced and customer-centric environment
• Commitment to high ethical standards

Additional Information

Why Work For Us:

TOMRA offers competitive benefits according to each country, being some of them: 

• Company Annual Bonus 
• Referral Bonus 
• Jubilee Bonus 
• National Holidays and Christmas Bonus 
• Complementary Health Insurance & Life Insurance 
• Parental Leave (up to 8 weeks according to internal policy) 
• Flexible Working Arrangements 
• Employee Assistance Program (EAP) 
• Professional Training and Development 
• Global Career Opportunities with strong record for internal promotions 

At TOMRA we proudly recognize cultural diversity, inclusiveness of thought and individuals to create a great working environment for our employees. So, even if you don’t think you tick all the boxes and the requirements, but you have what it takes, we would still like to hear from you.