Personal Assistant to CEO

About Hello Heart:

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association’s Innovators’ Network and CVS Health Point Solutions Management platform. Visit www.helloheart.com for more information.

About The Role:

We’re looking for a sharp, service-driven, and highly dedicated Personal Assistant (PA) to support a high-performing CEO in all aspects of her life. This role blends personal, logistical, and executive support at a very fast pace. You’ll be trusted with everything from managing home life to coordinating international business trips—and everything in between.

The right person for this role is discreet, adaptable, and gets things done—fast. You’ll report to the Chief of Staff and support the CEO &CTO (based in Israel, traveling Monthly to the US).  

If you thrive under pressure,love kids, love being the person behind the scenes making everything happen, and want to grow into deeper business involvement over time—this is the role for you.

Responsibilities

• Travel monthly with the CEO, supporting both personal and professional needs.
• Coordinate children’s schedules while the CEO/CTO are in meetings.
• Book and manage all travel (flights, hotels, transportation), including last-minute changes.
• Anticipate and handle in-the-moment needs to ensure smooth trips.
• Match the CEO’s working hours and be available for urgent issues.
• Partner with the CEO’s Executive Assistant to align personal and professional schedules.
• Oversee and manage household staff (nannies, cleaners, service providers).
• Recruit, onboard, and schedule staff; provide feedback as needed.
• Coordinate the child’s calendar between co-parents, nannies, and school.
• Handle errands and personal logistics (deliveries, shopping, appointments, etc.).
• Manage bureaucratic tasks such as taxes, insurance, vehicle renewals, and healthcare paperwork.
• Ensure smooth day-to-day operations across personal and professional responsibilities.
• Manage rental properties and household vendors with a cost-conscious and proactive mindset.

Qualifications

• Proactive & Fast: Get things done quickly and confidently.Independent & Reliable: Take initiative and solve problems on the go.
• Flexible & Service-Oriented: Thrive in a fast-paced, changing environment.
• Experienced: 2–3+ years as PA/EA, with U.S. executive experience.
• Detail-Oriented & Organized: Nothing slips through the cracks.
• Bilingual & Tech-Savvy: Fluent in Hebrew/English; strong with Google Suite.
• Ability to be in office and travel with the CEO often 

Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.