Assistant P&C Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

P&C Administration

• Maintain and update employee records and HR databases
• In collaboration with the Managers and the zonal P&C Officer, track and request timely end-of-contract notices and contract renewal.
• Coordinate training sessions and track employee development
• Handle routine inquiries related to HR policies and procedures
• Assist in payroll preparation by providing relevant employee information for separations and new hires.
• Ensure compliance with labor laws and internal policies
• Organize and maintain HR files and documentation
• Support employee engagement and welfare initiatives

Recruitment and staffing in the Area Program

• Assist in recruitment activities, including posting job ads, scheduling interviews, and communicating with candidates
• Prepare monthly recruitment plans in line with the annual zonal recruitment plans.
•  Manage the recruitment in coordination with the Zonal P&C Officer on the Work Day.
• Support onboarding and conduct periodic new staff orientation for all recruits. 

Workday Management

• Enter all required staff data in Workday and update the Workday records.
• Reconcile the workday records with payroll and other information in consultation with the National P&C Coordinator (In-charge of workday operations). 
• Ensure that the line managers enter/ complete the required procedures in Workday as per recruitment, performance management, staff movements, and staff exit guidelines.

P&C Files Management

• Monitor, update, and manage staff records (Both virtual and hard copies) and provide accurate HR information for management decision-making
• Keep an efficient filing system (BOX files and Staff files) and verify periodically the accuracy of staff information on personal files.
• Ensure employee files are accurate and well-managed and always kept under lock and key;
• Track staff movement in regards to absence, sickness, and annual vacation
• Work day system information management, ensuring all staff data is accurate.
• Safeguarding focal point at the AP.
• In collaboration with the Safeguarding and Accountability Manager, organize and deliver safeguarding orientations for staff, volunteers, and interns.
• Ensure all staff, volunteers, and interns complete safeguarding orientations
• Ensure all staff and volunteers sign and acknowledge the contextualized Child and Adult Safeguarding Policy.
• Maintain proper records of policy acknowledgment in staff and volunteer files.
• Assist in timely reporting, referral, and follow-up of safeguarding incidents.

Reporting

• Prepare a monthly report detailing key contributions and achievements, challenges, support needed, and plans for the next month.

Faith & Development Activities

• Responsible for the devotion roster and invitations of external speakers for devotion. Lead field locations, F&D committee, and ensure faith is integrated into all the project activities
• Facilitate the process of local Bible study, and talent day, among other spiritual formation events
• Work with the zonal manager and F&D Officer/ Coordinator to facilitate WVSS-local Church relations
• Work with the Zonal leader and Coordinator to ensure meaningful church partners (among other key partners) engagement in all key sectors and create new ways of Church empowerment
• Make all arrangements related to training, conferences, and workshops (CFC, EWV, WITS, COH, Peacebuilding, assessment, baselines, evaluations, and work with concerned departments and partners to complete payment and wrap up all F&D-related events
• Ensure the smooth running of the Day of Prayer program
• Any other duties as directed by the Zonal Program Manager, F&D Coordinator, and F&D Officer
• Responsible for all available devotional materials and facilitating their corporate usage
• Being committed and an exemplary Christian with a life of prayer and a passion to work with staff spiritual formation and Church-related programs

Qualifications/Education/Knowledge/Technical Skills and Experience.

• Bachelor’s degree or equivalent in Human Resources or management with field/practical experience working with situations of HR policy formation, guidance, and implementation.
• Other: strong relationship building and spiritual maturity in Christian faith, ability to influence, innovative, and proactive personality.Strong computer and knowledge management skills, including the ability to learn new platforms quickly
• Critical thinking skills to relate work performed to the broader business context. 
• Broader understanding of the Labour Act and HR policies and practices of South Sudan.
• Understanding of Child and Adult Safeguarding law, prevalent policies and practices in South Sudan.
• Technical skills:  Skills in Human Resources and management. 
• Experience: 2 years’ experience in a busy Human Resources/Humanitarian organisation.

Applicant Types Accepted: