Assistant Director, Transfer Articulation and Athletic Processing - Office of Admissions

Job Posting Title:

Assistant Director, Transfer Articulation and Athletic Processing - Office of Admissions

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Hiring Department:

Enrollment Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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Flsa Status:

Exempt

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Earliest Start Date:

Oct 06, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas, and viewpoints. Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

The Assistant Director of Admissions for Athletic Processing and Articulation serves as the primary liaison to the Athletics Department, ensuring the accurate and timely processing of domestic and international student-athlete applications. This role supervises two full-time staff and provides specialized articulation support to the transfer processing team, including transcript evaluation and credit rule maintenance. The Assistant Director ensures that workflows meet institutional and NCAA requirements and supports consistency in transfer and athletic admissions operations.

Responsibilities

• Serve as the primary liaison to the Athletics Department, collaborating with compliance staff and enrollment services to ensure the timely and accurate processing of student-athlete applications. Provide expert guidance on admissions procedures and timelines.
• Supervise two full-time employees who support the processing of domestic and international athletic applicants. Ensure accuracy, timeliness, and compliance with NCAA and university policies. Provide training, daily guidance, and performance feedback.
• Maintain the Automatic Transfer Equivalency (ATE) system. Provide articulation support to the transfer processing team, including evaluating transfer credit from domestic and international institutions, maintaining articulation rules, processing transfer files, and resolving complex credit issues in coordination with the Transfer Credit Evaluation team.
• Ensure accurate and timely data entry and decision posting for student-athlete applicants. Troubleshoot file issues, monitor progress, and escalate barriers to the Associate Director when needed.
• Maintain up-to-date knowledge of NCAA and institutional eligibility policies, ensuring processing workflows align with compliance requirements and documentation standards.
• Assist in developing and refining procedures related to athletic processing and articulation. Contribute to process improvements and documentation updates in collaboration with the broader transfer and processing team.
• Participate in regular meetings and communication with recruitment, compliance, and processing teams, ensuring transparency and consistent application of policy across athletic and transfer admissions cases.
• Perform other duties as assigned.

Required Qualifications

Bachelor's degree. Five years of increasing responsibility in higher education project management and administration. Demonstrated success in collaborating with others in a team environment. Demonstrated ability to manage multiple overlapping projects, and to work independently. Demonstrated excellent written and verbal interpersonal communication skills and professional demeanor. Demonstrated ability to work in a fast-paced work environment under the pressure of deadlines.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree. Five years of experience working with undergraduate international students. Extensive experience with Microsoft Office (Excel, Word, PowerPoint) and Slate. Experience using Cognos. Experience working with sensitive and confidential materials. Extensive familiarity with academic programs and admissions processes and procedures at UT Austin. Familiarity with NCAA eligibility rules.

Salary Range

$61,260

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/Cv

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter Of Interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.