Executive Assistant

General Information

Reference

003803  

Vacancy Location

Location

United Kingdom, London, London

Work Place

Hybrid

Region

Uk

Vacancy Details

Job Profile

Lockton - Experienced Professional

Title

Executive Assistant - Specialty Products

Description

Lockton Specialty

Lockton Specialty is a globally connected team of insurance experts extensively covering a diverse range of product lines and industry sectors. By embracing client challenges as our own, we equip clients with an extensive range of bespoke risk solutions to help drive their business to be safer, smarter and more successful.

Within Lockton Specialty, the Specialty Products division specialises in Cyber, Management Liability and Crisis Management, which includes Terrorism, Product Recall, Special Crime and Accident & Health insurance. 

Executive Assistant Role – What is involved?

The primary focus of the role is to provide executive support to the Head of Specialty Products (Partner) on a wide range of business initiatives, reporting requirements and projects, in addition to organisational and administrative support for the Partner and their direct reports including meeting arrangements, client events, travel and expenses. The role will also involve ‘light touch’ PA support to one other Partner in the Specialty Products division.

What are the typical responsibilities?

To provide an environment and support to enable the Head of Specialty Products to be as efficient and as effective as possible with the main focus of achieving their corporate objectives by:

• Proactive diary management - ability to know which meetings are priority, how much time to allocate for the meeting, who should attend and what preparation/papers are required
• To be the interface and gateway for the Head of Specialty Products, enabling access where / when appropriate and delegating where necessary/deciding the most suitable course of action.
• Ensuring the Head of Specialty Products meets deadlines and remains focused by allocating sufficient time for working/planning and factoring in commitments outside of working hours.
• Collating and distributing necessary papers and reports as required for ExCo and team meetings.
• Proactive email management on behalf of the Head of Specialty Products, filtering, prioritising, delegating, actioning and responding on behalf of the Head of Specialty Products accordingly, minimising the number of emails they need to see or action but ensuring they are fully aware of all relevant matters.
• Disseminating items around the business for action and then follow up as required.
• Relationship building with all key stakeholders both internal and external and at all levels.
• Being an ambassador for and managing the personal brand of the Head of Specialty Products, acting as their interface and often main point of contact, ensuring the right messages are transmitted to stakeholders.
• Project, event and hospitality management including client events.
• Some light touch expenses and invoice management.
• Travel co-ordination - an ability to create extensive overseas and multi destination /time zone travel plans with meeting schedules, flights, hotels, airport transfers, meals, logistics etc 

Candidate Profile

What skills and experience would we like you to have?

• Proven experience of working as an Executive Assistant, preferably at C-suite level.
• An emotionally intelligent, solutions focused person with a positive ‘can do’ attitude and an ability to take on new tasks/projects without previous experience.
• Demonstrable experience of preparing reports and meeting materials
• Experience of working in a project type environment, managing a varied delivery focused workload
• An ability to work under pressure, with tight deadlines and changing / conflicting priorities.
• A self starter, capable of working autonomously as well as part of a team and remotely when necessary.
• Strong organisation and communication skills.
• An ability to liaise appropriately with Executives, Board-members, support functions, clients etc.
• An ability to know who to utilise for actions in order to obtain required outcomes.
• An understanding of the business and an ability to see the bigger picture.
• An ability to maintain momentum and keep the business moving in the absence of the Partners.  An ability to ensure the BAU is attended to during times when the Partner’s focus needs to be elsewhere.

What can we offer you?

Since its foundation in 1966 Lockton has grown to become one of the world’s largest privately held independent Insurance companies by helping clients achieve their business objectives. Today with more than 10,750 Associates in over 125 offices worldwide, Lockton’s dynamic and innovative organisation truly embraces its uncommonly independent status.

For nine consecutive years, Business Insurance magazine has recognised Lockton as a ‘Best Place to Work in Insurance’ and we now have a new opportunity for to join our growing P&C Specialties division in the city.

Cultural team fit is one of the most important elements for us. We have worked hard to build a harmonious team of talented individuals who have the skills and training to be able to operate in a collaborative, supported and inclusive environment across the whole of the P&C Specialties practice to allow you the opportunity to learn and grow your career with Lockton.