Executive Assistant to the CEO & President

Overview:

Reporting directly to the CEO & President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on administrative matters pertaining to the Office of the CEO. The Executive Assistant organizes and coordinates executive outreach, external relations outreach, internal engagement efforts on behalf of the CEO, and special projects. The Executive Assistant must be engaging, responsive, detail-oriented, and enjoy working with a tight team to execute key priorities of the Office of the CEO.

The ideal candidate will have exceptional written and verbal communication, administrative, and organizational skills, work at a fast pace balancing multiple priorities, and exercise sound judgment in a variety of situations. The candidate will be able to work independently on special projects, respond to time-sensitive requests, and handle a wide range of activities and confidential matters with discretion. The Executive Assistant will also interact with Year Up United students in a variety of ways as appropriate (i.e. a coach, facilitator, and advocate, participating in building a positive educational environment).

Key Responsibilities:

Executive Support

• Completes a broad variety of administrative tasks for the CEO & President including managing an active calendar; completing monthly expense reports; arranging complex and detailed travel plans; compiling documents for travel-related meetings and events.
• Engages one-on-one with CEO & President daily to ensure they are well informed of and prepared for upcoming commitments, updates CEO & President on ongoing basis of any schedule changes; availability to be reached in and outside of regular working hours is necessary.
• Anticipates CEO & President’s needs and proactively addresses them, including preparing outreach, meeting materials, briefing documents, and agenda items in advance.
• Communicates directly, and on behalf of CEO & President, with Board members, investors, corporate partners, staff and others; follows up on contacts made by the CEO & Presidents and supports relationship cultivation.
• Collaborate with internal teams to ensure smooth and timely preparation and follow up for external engagements.
• Works in tight coordination with the Chief of Staff to prioritize internal and external engagements.
• Other duties, including special projects assigned.

Senior Management Support

• Assists in coordination of logistics and agenda for Executive Team off-sites and all-staff meetings; supports facilitation needs.
• Serves as liaison to the Office of the CEO for other Executive Assistants and supports cross-functional coordination.
• Oversees inputs to organization-wide calendar for key initiatives to support workflow management.

Board of Directors Support

• Supports logistics and event planning for quarterly Board of Directors and Committee meetings.
• Communicate regularly with Board members in partnership with CEO & President.
• Compiles and distributes relevant materials.
• Facilitates Board approvals, Committee or Board action items, and follow up.
• Supports onboarding of new Board members and facilitates meaningful engagement opportunities for current Board members.

This role is hybrid and will require in person engagement in our New York City office.
Salary Range: $105,000-$125,000
 

Qualifications:

• Five to seven years of supporting C-Level Executives required.
• Exceptional organizational skills and ability to manage multiple priorities with attention to detail.
• Flexible, collaborative team player with exceptional customer service skills and the ability to handle complex, confidential matters discreetly and professionally
• A strong work ethic and positive attitude, with an independent disposition and a willingness to do what it takes to get the job done.
• Excellent interpersonal, written, and verbal communication skills
• High level of proficiency in Microsoft Word, Salesforce, PowerPoint and Outlook required; experience with Excel and Concur preferred.
• A passion for working with young adults, an unshakable belief in their potential, and a strong commitment to the mission of Year Up United.
• An understanding of the Opportunity Divide and its drivers.  
• Commitment to diversity, equity, inclusion, and belonging without othering.

#Li-Hybrid

Compensation & Benefits:

• Year Up United has established salary ranges for each of our sites, which allows us to pay employees competitively, equitably and consistently in different geographic markets. For roles in which the location is listed as flexible, the range displayed reflects the minimum and maximum target for new hire salaries for the position across all US locations. Salary offers take into account a candidate’s skills, experience, and location. Your recruiter can share more about the specific salary range for your location during the hiring process.
• Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants.
• Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year.
• Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year)

** This is an exempt role (paid on a salaried basis). **

Organization Description:

Year Up United is a national 501(c)3 workforce development organization committed to ensuring equitable access to economic opportunity, education, and justice for all young adults—no matter their background, income, or zip code. Employers face a growing need for talent while millions of talented young adults lack access to meaningful careers. These inequities only further perpetuate the opportunity gap that exists in our country—a gap that Year Up United is determined and positioned to close through three interconnected strategies: providing targeted skills training and connections to livable-wage employment for students and alumni; empowering others to serve and support young adults, and changing systems that perpetuate the opportunity gap. Year Up United’s intensive training program utilizes a high expectations, high support model where students learn in-demand technical and professional skills and apply them during a corporate internship. Year Up United has directly served more than 40,000 young adults since its founding in 2000. Year Up United's nationwide presence includes Arizona, Austin, Bay Area, Charlotte, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City/Jersey City, Pittsburgh, Puget Sound, Rhode Island, South Florida, Tampa Bay, and Wilmington.

Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up United is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission.

Commitment To Diversity:

Year Up United embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. Learn more about our commitment to diversity: http://www.yearup.org/about-us/careers/commitment-to-diversity/

Year Up United is also committed to working with and providing reasonable accommodations to individuals with disabilities. Your recruiter can provide details regarding the expected work environment and any physical requirements. Please let our hiring team know if you need an accommodation at any point during the interview process. Information received relating to accommodation will be addressed confidentially.

To Apply:

Please submit a thoughtful cover letter and resume through our website.

Note that applications without a cover letter will not be considered. We respectfully request no phone calls.