Administrator - Regional Administrator.Commercial Operations SA

Support and Administration 

• Meeting logistic demands of the region e.g., co-ordinate conference activities, training, 

meetings and functions for the region

• Act as secretary for Departmental and other meetings including minute-taking. 
• Administration of the expense claims for the Region 
• Maintain filing and database entries of documents. 
• Liaising with other MTN Departments on support administration issues arising from regional activities.
• Ensure that there is sufficient stationery for the region and other general office requirements to ensure effective office administration for the region
• Ensure that transactional HR function and duties are carried out. 
• Communicate relevant information from management team, clients & vendors/suppliers 
• Input of invoices received and follow up to prompt all purchase orders received 
• Ensure all documents are provided for the payment process to follow smoothly 
• Reconciling of all accounts within this role function
• Provide completed requisitions to the purchasing department 
• Record purchase order numbers allocated to requisitions 
• Conduct daily budget control checks (account allocation and correct cost centre) 
• Perform general administrative functions 
• Receive and dispatch courier and postage
• Arranging of catering as required
• Administer & initiate all travelling arrangements and general expenses. 
• Assisting the region with the process of obtaining sim cards, handsets, upgrades etc 
• All other required typing, faxing, filing that forms part of daily tasks. 
• Ad-hoc projects 
• Keep detailed records of all expenditure 
• Manage and coordinate the GM’s diary and use discretion when necessary
• Customer queries: Ensure that customers are acknowledged, and customer queries sent to the Executive Client Liaison Team for resolution/Deal directly and appropriately with queries / approaches for access to the GM
• Facilities responsibilities for regional office morningside 
• Ordering of uniform and name badges for regional staff members

Education:

• Minimum of 1 year diploma in Commerce (Marketing/ Communication or related)
• Fluent in English and language of country preferable

Experience:

• Minimum of 2 years’ experience in a area of specialisation; with experience in working with others
• Experience working in a small to medium organization