Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview

Seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a fast-paced commercial real estate environment. This role requires exceptional calendar management skills, discretion, and the ability to anticipate leadership needs while managing multiple priorities.

Key Responsibilities

Calendar & Schedule Management

• Strategic Calendar Planning: Coordinate complex schedules across multiple time zones, prioritizing high-impact meetings and strategic initiatives
• Meeting Coordination: Schedule internal/external meetings, client presentations, board meetings, and industry events
• Travel Integration: Seamlessly incorporate travel schedules, allowing for preparation time and time zone adjustments
• Conflict Resolution: Proactively identify and resolve scheduling conflicts, proposing alternative solutions
• Meeting Preparation: Prepare agendas, briefing materials, and ensure all necessary resources are available

Administrative Excellence

• Communication Management: Screen and prioritize emails, calls, and correspondence
• Document Preparation: Create presentations, reports, and executive communications
• Expense Management: Process expense reports and manage budgets for executive activities
• Confidentiality: Handle sensitive information with utmost discretion and professionalism

Stakeholder Coordination

• Internal Liaison: Coordinate with various departments, teams, and regional offices
• Client Relations: Interact professionally with high-profile clients, investors, and industry partners
• Board Support: Assist with board meeting preparations and follow-up activities

Required Qualifications

• Bachelor's degree preferred
• 5+ years of executive assistant experience, preferably in CRE, finance, or professional services
• Advanced proficiency in calendar management systems (Outlook, Google Calendar)
• Excellent written and verbal communication skills
• Strong attention to detail and organizational abilities
• Ability to work independently and handle confidential information

Preferred Skills

• Experience with CRE industry terminology and processes
• Project management capabilities
• Proficiency in presentation software and document management systems

Compensation & Benefits

• Competitive base salary commensurate with experience
• Comprehensive benefits package
• Professional development opportunities
• Flexible work arrangements

This role offers the opportunity to work closely with senior leadership while contributing to the success of a leading commercial real estate organization.

Location:

On-site –Chennai, TN

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.