Assistant Director of Construction & PMO

Position Summary

At Stony Brook Medicine the Assistant Director of Construction & PMO supports Stony Brook Medicine’s strategic mission by overseeing new construction and renovation projects. The Assistant Director of Construction & PMO reports directly to the Director of Construction & PMO.   The Assistant Director of Construction & PMO is responsible for the day-to-day operations of the project managers, construction trades and labor professionals. This includes oversight and management of project managers and construction activities to include but not limited to regulatory compliance, building standards, project management, all project accounting and budgets, and managing all project schedules.

Job Responsibilities may include the following, but are not limited to:

• Provide professional direction and oversight for project managers and construction activities for all new construction and renovations. Strong supervision experience of a complex construction staff is a must. Please provide, at time of interview, examples of past tools used during past experiences of organizing, coordinating, and managing project load and staffing.
• Responsible for development, and completion of design, construction and inspection of all capital and renovation construction projects. This involves overall responsibility to manage, plan, coordinate and integrate activities across multiple functional lines for completing all projects on schedule, within budget and in accordance with technical requirements.
• Responsible for large scale, complex construction projects consistent with the capital plan and campus priorities.
• Establish program requirements; oversee the preparation of bid drawings and specifications, selection of construction contractors and  consultants for campus projects, as well as oversight of campus construction crews.
• Manage design process from a constructability and budgetary point of view.
• Coordinate with department heads, user groups, senior level administration, and community groups in a professional manner.
• Develop and manage construction schedules, and costs. Maintain project records and develop reports as needed.
• Manage Actual Cost Reporting data on all projects. Be able to organize, communicate, and manage all financial aspects of the department’s projects.
• Ensure smooth project transitions by utilizing manpower planning and distribution to enhance a consistent work effort keeping staff gainfully deployed.
• Develops and implements policies, procedures, and department goals.
• Maintains and documents scheduled agenda meetings with departmental staff to ensure a “team management” approach to departmental activities, ensure a high level of inter-departmental communications, and to provide direction and focus to departmental staff.
• Works closely within the Facilities division senior management to ensure that a continuum of quality products and performance is attained.
• Participate in routine meetings with all projects’ designated owner/customer and PMO to ensure that accurate and up-to-date information is communicated and that disruptions to Hospital activities, patients, and staff are kept to a minimum.

Qualificationsrequired Qualifications:

• Evidence of academic success with a Bachelor’s Degree in Engineering or Construction Management or equivalent, with at least 10 years’ experience in coordinating new construction, renovations, and alterations in a healthcare environment.In lieu of a degree, 12 years direct experience in managing new construction, renovations, alterations, in a large healthcare facility setting.
• The position requires a strong understanding of all aspects of the construction timeline including, but not limited to; design, construction sequencing, coordination, knowledge, purchasing, contracts, project schedules, project financials, trade unions, etc. 
• Experience in managing and supervising a construction and administration staff.
• Must have the ability to manage and track all DOH, Joint Commission, CMS, OMH, inspections and to ensure follow up on regulatory compliance, maintenance requests, new construction and renovation projects requests, have administrative and financial experience, be well versed in new construction, renovations and alterations, possess effective.
• Must possess strong and effective communication skills verbal/written with vendors, user groups, high level leadership, design firms and construction contractors.
• Must be able to work independently with minimal supervision.
• The candidate must possess practical hands-on experience in the fields of Infection Control, Fire Safety, NFPA, Joint Commission, OSHA and NYS DOH regulations, as well as codes and regulations governing health care facilities.
• Experience in planning, coordinating, administering, and exercising strategic and overall operational controls.
• Incumbent must have the ability to apply the latest standards in construction project management and quality assurance.
• Computer literacy and experience with spreadsheet and project management programs are essential, ie. Microsoft Project, Microsoft Excel, project management software, etc.
• The Incumbent must have experience is regulatory compliance, Joint Commission, CMS, and OMH survey experience. 
• Must be a dedicated, reliable and flexible to work evening and weekends.

Preferred Qualifications:

• Familiarity with Projectmates documentation system, ATG database management system and Certificate of Need (CON) documentation.

Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Special Notes:   Resume/CV should be included with the online application.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). 

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary. 
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.Prior to start date, the selected candidate must meet the following requirements:
• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.___________________________________________________________________________________________________________________________________­­­ 

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. 

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $127,000 - $155,000 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.  The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

·       Location pay for UUP, CSEA & PEF full-time positions ($4,000).      

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.