Senior Officer, Procurement.Egypt-Procurement.Corporate Affairs

Manage end to end Procurement of various non-tech categories. 

This involves various activities as below: 

1. Understand business requirement; ensure Procurement Team performs to its expected outcome in terms of quality, quantity, vendor / supplier satisfaction, end user satisfaction and bottom line contribution. 
2. Conduct Market research to identify suitable potential Non-Technology vendors for products, services and supplies. 
3. Review and recommend process improvement. Identify the areas of cost save, process optimization, demand management. 
4. Explore new and innovative ideas for, automation, modernizing and simplifying the process, cost effective and value added. 
5. Run UAT testing of all upgrades and modifications, consolidate and report errors. 
6. Roll out RFP/e-tender to prospective vendors in accordance to the procurement policy. 
7. Conduct eAuctions for negotiating the cost and also conducting post auction manual negotiation wherever deemed necessary. 
8. Creating and submitting Recommendation of Award (ROA) for Procurement initiatives and obtain Stakeholder approvals. 
9. Post ROA approval getting the contract reviewed by the stakeholders for the technical confirmation of project SLAs & KRAs. 
10. Getting the contract renewed by Legal team and then send for signatures from the respective authorities. 
11. Post contract sign-off submission of LPOs for approval so the same can be issued to the vendor once approved. 
12. Updating the signed contracts in Contracts Repository for records management. 
13. Ensure completion of renewals is well before the renewal date. 
14. Structured, Consistent, Risk Aware application of controls and oversight of spend.
15. Explore new and innovative ideas for, automation, modernizing and simplifying the process, cost effective and value added. 
16. Through personal efforts, upgrade oneself on the latest best practices 
17. Providing monthly inputs for compilation of departmental MIS 
18. Assist & Guide Stakeholders in drafting Scope, BOQ or Commercial template. 
19. Prepare all control reports on regular intervals, including Weekly Report, Lean Huddle Boards, Team workflow and other control reports upon request 
20. Conduct Team Huddle on a daily basis, report RCPS and update team on Demand Management initiatives. 
21. Monitor Contract Repository for AMCs expiry and liaise with Stakeholders for timely renewal. 
22. Receive approved requisitions for influence-able and non-influence able spend and action in coordination with the requestor based on the Procurement Policy. 
23. Assist in vendor onboarding, liaise with vendor to obtain all the required documents and forms, request Admin to conduct due diligence and onboarding in Oracle 
24. Identify and Advise Finance on Internal controls from procurement perspective 
25. Living the value of the bank, adhering to code of conduct 
26. Assist with the Risk Self-Assessment 

• Structured, Consistent, Risk Centered application of controls and oversight of spend. 
• Proactive in spend management, stakeholder engagement and strategy. 
• Basic knowledge of demand/expense management. 
• Centralized Contract Repository — Management of Physical Contracts, query and timely updating of data. 
• Monitor and maintain timely renewal of contracts intimation to right department   
• Timely floating of RFP/RFI, issuance of I-PO's accuracy (i.e. ADM category, cost centers, chargeability etc.) 
• SLA and performance monitoring 
• Develop and implement sourcing strategies for non-IT categories such as facilities management,logistics,marketing,HRservices, professional services,real estate and indirect spend.
• Lead the end-to end procurement process:market research,supplier prequalification,RFI/RFP/RFQ,bid analysis,negotiations and award recommendations
• Customer service, removal of bottlenecks, train the users. Identify cost savings
• Good command in customer service, removal of bottlenecks, training stake holders, dispute and escalation management. 
• Ensure professional supply market research and Innovation from supplier market. 
• Recommend suitable potential suppliers with regard to internal demand requirements. 
• Contact person for suppliers; e.g. by handling of inquiries, supporting suppliers in answering the supplier questionnaire. 
• Maintain strict compliance with the Confidentiality and Non-Disclosure Agreement and principles. 

Operating Environment, Framework and Boundaries, Working Relationships: 

• Reporting to the Unit Head, Non-technology procurement, CPD 
• Team work, punctuality, innovation, willingness to take more responsibility. 
• Increase of process efficiency, value added service. 
• Continuous adherence and improvement of process in operational procurement — Process innovation. 
• Adherence to PP, Banks operating process and procedures must maintain confidentiality of banks and vendor's information, documents etc. 
• Assistance in providing inputs for Risk reporting. 

Escalation of internal misconduct, breach of code of ethics, confidentiality etc

• Graduate within a minimum of 8 years of Indirect procurement experience 
• Strong PC Skills i.e. Excel, Word, MIS office, Power Point and good verbal and written communication skills. 
• Basic knowledge of Bank’s operating environment. 
• Familiar with Oracle Procurement, procurement features and functions. 
• Good command over automated analytical tools to support vendor analysis, evaluation matrix, performance analysis, SLA, TAT measurements etc. 
• Teamwork, punctuality, Innovation, Willingness to take more responsibility. 

Professional, with a proven track record of integrity and ethical values