Supply Chain Logistics Supervisor

Role Summary

Plan, monitor, execute, secure and supervise, un-damaged movement of all international imported & exported goods via Air, Sea, and Land, as well as local transport’s to and from regional hubs to dispatch locations for the offshore rigs. Ensure & supervise all required logistics, customs and excise documentation is accurate and processed in line with local and international requirements. Oversee & supervise the storage and movement of materials to, from and at local warehouses and yards in compliance with Company policies and procedures.

Responsibilities

Regulatory & Corporate Compliance:

• Prepare and ensure all import-export clearance instructions are issued to the Company’s Third-Party Logistics (3PL) Providers in a timely and accurate manner
• Oversee & Supervise performance of 3PL’s to ensure agreed service level is maintained and resolve or escalate any performance issues to support management.
• Responsible for identifying and/or validating Export Control Classification Number (ECCN) for all export or re-export materials as requested or upon receipt at 3PL provider via Material Receipt OS&D (Overage, Shortage and Damage)
• Ensure that safe and good environmental practices are promoted on a continual basis.
• Maintain good housekeeping in areas of responsibility and ensure all materials are stored and moved around site safely and in compliance with Company policies.
• Actively contribute to continuous improvement of Company’s Logistics and Customs processes and policies
• Administer and maintain customs and other relevant documentation to ensure all statutory regulations are adhered to in the movement and reporting of materials
• Populate, maintain export compliance classification archive capturing HTSUS / Schedule (Harmonised Tariff)
• Schedule of the US, B/ECCN/License/License (Schedule B – Export Control Classification Number) exceptions, etc., for future catalogue inclusion by material master number.
• Supervise and assist with export control documentation as it relates to Purchaser and Supplier Certification requirements.

Operations:

• Maintain rig shipping profiles (RSP) in partnership with assigned freight forwarder
• Ensure all material and packing reports are prepared and reviewed in a timely manner to meet designated shipping schedules.
• Monitor shipments at docks, airport, or other location when necessary to ensure timely arrival / delivery
• Create, issue and receipt Transport Orders within Company ERP system.
• Obtain quotes for domestic and international air and sea freight estimates.
• Coordinate booking for air, sea, and land cargo and ensure movement of materials is done in a safe, efficient, and timely manner in accordance with Company’s Standard Operating Procedure and the contracts and agreements in place with the respective rig clients
• Manage and maintain regional warehousing and storage of company stock, ensuring all materials are stored in such a way as to prevent damage or deterioration in accordance with company policies and procedures and industry standards.
• Action request for identification details on materials (photos, serial numbers etc) as requested.
• Manage backloads from regions rigs and ensure these are actioned in a timely manner (with assistance from Supply Chain personnel as required) and actioned on Company ERP system as required.
• Expedite and coordinate emergency or rig down orders from seller to packer and/or port of export.
• Verify and check commercial invoices, BOL, AWB, export and entry documentation
• Verify all customs import entries against clearance instructions and confirm customs status and commodity codes for all international items with vendor
• Identify, document, and follow up on Shortage and Damage of materials.
• Arrange permission and execute to scrap items in line with company policy.
• Provide management and statutory reports as requested
• Perform other duties, complete additional tasks, and support ad hoc projects as required.

Storage Facilities

• Supervise or and conduct stock checks on material held in Company storage facilities.
• Support Supply Chain colleagues with audit and inventory stock takes.
• Supervise, manage and maintain regional warehousing and storage of company stock, ensuring all materials are stored in such a way as to prevent damage or deterioration in accordance with company policies and procedures and industry standards.

Emergency Response

• Understands and is competent to carry out responsibilities as described in the emergency response procedure.
• Comply with and contribute to office emergency response procedures

Personnel & Training

• Take personal responsibility for own continued professional development and undertake any training as required.
• Responsible for ensuring own certificates if required for trade or position are kept valid and current.

Nature & Scope

• Office / Shore (site or yard) located position.
• Supervise and instruct logistic, warehouse and yard personnel in area of responsibility.
• Communicate with client and instruct 3PL providers & liaise with customs regarding goods movements execution.
• Communicate and instruct warehouse and yard personnel in area of responsibility.
• Communicate goods movements and raise encountered issues with internal stake holders as Rigs and Rig Management.
• Monitor goods moment & conditions and raise issues regarding none planned late delivery or conditions with line management and stake holders. 
• Requires consistent and accurate execution of tasks and upkeep of administration.

Qualifications And Experience

• High School Maths and English or equivalent
• Associate Degree in Supply Chain Management or similar discipline or equivalent experience at Company’s discretion
• IATA Dangerous Goods by Air
• IMDG Dangerous Goods by Sea
• Competent MS Office, particularly Excel
• Strong communication skills both verbal and written.

Experience

• Experience in a similar role in logistics within the oil and gas, offshore, shipping, or related industry.
• Fluent in English (verbal and written) with the ability to work with internal onshore teams and offshore personnel.
• Strong communication skills both verbal and written.
• Functional knowledge of an ERP logistics systems.
• Working knowledge with freight and logistics related systems.
• Excellent analytical skill, cost conscious, disciplined and organized.