DCCE Administrative Assistant

Title: DCCE Administrative Assistant

Position Purpose:

The DCCE Administrative Assistant is the first point of contact for the DCCE office and oversees a wide range of administrative and support functions. This role requires building positive relationships with people from all backgrounds and skill levels, and also requires excellent organizational, time management and attention to detail skills.

Job Duties:

Communication:

• Primary point of contact for the DCCE office and handles general inquiries from various channels (phone, email, website) and ensuring they are directed to the correct department for a swift and appropriate response.
• Maintains the DCCE Employee Calendar and DCCE Handbook.
• Assists with the creation of internal and external communications.
• Ensures all institutional and departmental communications are properly posted for employee access.
• Ensures documents are interpreted as necessary.

Operational Management:

• Orders necessary supplies to keep the office running.
• Ensures office equipment is well-maintained and functional.
• Manages the flow of people or tasks within the office to maintain efficiency.
• Assists DCCE staff by answering general questions and collaborating with campus partners to provide accurate, up-to-date information.

Scheduling And Tracking:

• Schedules and tracking departmental/division training sessions.
• Schedules and tracking important meetings like Town Halls.
• Submits and tracks attendance and incident reports.
• Works closely with campus partners to schedule employee meetings as needed.
• Schedules interpreting services.

Additional Responsibilities:

• Oversees Meal Card distribution.
• Attends DCCE town and divisional meetings.
• All other duties as assigned.

Minimum Qualifications:

Education

• High School diploma required.

Experience

• Previous experience in a similar position is required.
• Previous experience in a collegiate food service environment is desired.

Skills And Knowledge

• Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
• Commitment to customer service.
• Exemplary organizational and time management skills are a must.
• Ability to multi-task.
• Understands and thrives in a high volume environment.

 

Benefits:

Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace.

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff.  Bates College adheres to all applicable state and federal equal opportunity laws and regulations.  All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu.

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.