Billing Coordinator

Company Description

About Socotec:

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

This position is responsible for gathering reports, preparing invoices in Quickbooks to be issued to clients, updating internal records related to projects   It is also responsible for monitoring the progress of projects. This position will report directly to the Accounting Manager.  Responsibilities include, but are not limited to:

• Preparing invoices in Quickbooks by entering in data from inspectors reports.
• Maintaining billing folders for assigned projects with all the appropriate documents including proposals, expenses, third party consultant invoices, and monthly client invoices
• Obtain pricing from Proposals/addendums/ change order  in order to calculate billings correctly
• Researching any unbilled issues for review with accounting manager
• Issuing invoices to clients through various channels (mail, platforms, e-mail etc.)
• Updating accounting records with new client information
• Answering questions and handling inquiries from clients regarding invoices

Qualifications

• Extensive Quickbooks experience a must
• Construction experience
• Strong computer skills, proficiency with Excel
• Experience using Deltek is a plus
• Strong organizational skills
• Excellent math ability
• Excellent communication skills
• Experience with hourly and lump sum billing 
• Industry experience preferred
• Detail oriented and highly motivated, self-starter
• Ability to work well with others, meet deadlines and respond to changes in priorities
• Previous experience at an A/E Consulting firm is preferred 

Additional Information

• SOCOTEC offers generous compensation packages including salary, benefits & bonus based upon relevant experience.
• All your information will be kept confidential according to EEO guidelines
• Hourly pay range : $26.00/hr -$28.85/hr
• SOCOTEC is an Equal Opportunity Employer.
• SOCOTEC is an Equal Opportunity Employer.