Human Resources Assistant (per diem)

Job Description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
- Commitment: Dedicated to the mission at all times
- Accountability: Responsible to each other and the community
- Resilience: Adapt in the face of adversity
- Excellence: Achieve and maintain the highest quality
- Service: Innovate to meet evolving needs

The core functions of the Human Resources & Labor Relations Unit include recruitment, onboarding/offboarding, employee discipline, labor relations, performance management, payroll, timekeeping, leaves, professional development and Special Projects. The selected candidate will assist with various administrative tasks included but not limited to:

- Provide assistance to Recruitment, Time, Leave, and Payroll, and Labor Relations staff by offering administrative support and ensuring smooth operations, as well as supporting Special Projects as needed.
- Assist in reviewing candidate qualifications and help forward qualified r sum s to hiring managers to facilitate interview scheduling.
- Schedule meetings and conferences, including Step 1 and Step 2.
- Support employee processing tasks and assist with NYCAPS implementations, ensuring accurate data entry and record keeping.
- Assist with City Time entries, including making approver and schedule changes, OT approvals, and manual data entries.
- Help document and process sick leave, blood donations, FMLA requests, jury duty actions, and absence control reports.
- Assist with preparing confidential reports and entering information into NYCAPS and other HR systems such as CHRMS and PMS accurately.
- Maintain effective communication with DCAS to assist in scheduling employees and coordinating training sessions.
- Support the maintenance of employee records, including OCME Employee folders, and time and leave documentation.
- Assist with collecting DNA samples from new OCME employees and non-employee workers (N-E-W) as necessary.
- Help coordinate and attend recruitment events to support outreach efforts.
- Perform other administrative duties and assist with special projects as assigned to support departmental operations.


SPECIAL NOTE:

- Selected candidates will be required to provide a DNA sample by swabbing.

WORK AUTHORIZATION:
Authorization to work in the Unites States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

TO APPLY:

PLEASE SUBMIT RESUME AND COVER LETTER TO: nyc.gov/ocmecareers JOB ID 726917

***Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or

2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or

3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or

4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic
skills.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.