Executive Assistant/Sr. Admin Assistant

This position will report directly to the CFO, and provide administrative support for the Audia leadership team. This individual must be creative and enjoy working within an entrepreneurial environment. This role will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Responsibilities include, but are not limited to:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and oversees special projects
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports and other documents in support of objectives for the organization.
• Coordinate and attend company events, some including international travel with executive level customers; build strong relationships with customers by ensuring they are well taken care of.
• Arrange travel for executives and all guests at sponsored events.  Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Draft and prepare correspondence for internal announcements and board meetings.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the owner in a positive light through great follow-through skills and sound judgment.
• Complete ad-hoc projects as assigned – such as personal events and/or executive team needs.
• Organize complex calendars and schedules; resolving any scheduling issues.
• Cover for the Receptionist as needed
• Performs other duties and assignments as directed by manager

Recommended Qualifications:

• High school diploma required, Bachelor's Degree preferred
• Minimum of 5 years of administrative experience required supporting leadership teams
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Ability to travel for company and customer events, including international travel

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.