Administrative Assistant

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools—growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org.
This is an exciting role for a driven and highly organized Administrative Assistant to the co-CEOs to join our warm and collaborative Executive Office team. Reporting to the Senior Executive Assistant, the Administrative Assistant will have the opportunity to work closely with senior leaders and gain invaluable insight into the day-to-day operations of a growing, nationally recognized youth development organization.

Responsibilities

• Provide daily administrative and operational support to DREAM’s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials etc; 
• Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders;
• Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings;
• Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up;
• Support travel logistics such as booking accommodations and transportation;
• Assist in processing expense reports, invoices, and reimbursements;
• Assist in drafting, editing, and formatting internal communications and presentation materials;
• Maintain accurate contact lists and track meeting action items;
• Handle occasional personal scheduling and administrative tasks for the co-CEOs;
• Support a variety of day-to-day office operations and assist with special projects as needed.

Qualifications

• Bachelor’s degree or equivalent professional experience required;
• 1 year of relevant administrative or scheduling experience preferred;
• Experience in nonprofit or education environments a plus;
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.);
• Excellent organizational skills and attention to detail;
• Strong written and verbal communication skills;
• Ability to maintain discretion and confidentiality in all tasks;
• Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through;
• Committed to DREAM’s mission, values, and the belief that all students can succeed.

Working Expectations

• The Administrative Assistant is part of the Executive Office Team which typically works 5 days a week in person.
• Occasional evening and weekend work may be required, for example to support major events like our annual Gala.

Benefits And Paid Time Off

• We offer comprehensive benefits including:
• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
• The ability to select between a variety of medical plans according to what best suits the employee’s needs;
• Dental and vision plans;
• Disability benefits;
• Life insurance;
• Up to 12 weeks fully paid of Parental Leave;
• Flexible spending account options;
• Pre-tax commuter benefits (parking and transit);
• Fitness and entertainment discounts;
• A variety of support through our employee assistance program (EAP);
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
• Referral, performance, and tenure milestones bonuses;
• Discounted school meals through our in-house Scratch Food Program;
• Tuition reimbursement support (All FT Roles);
• Access to a professional development fund (NEST Roles);
• All full-time Network Support Team employees are eligible for approximately 48 days off throughout the year including holidays, sick days, personal days and summer Fridays.
• Benefits are subject to change.

Compensation

• DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $65,000 to $75,000 per year. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role, our salary ranges are not capped.

Our Commitment to Diversity, Equity, and Inclusion
At DREAM, diversity, equity, and inclusion are a matter of mission. 
From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters—it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream—along with the tools and opportunities to make their dreams reality.
Come dream with us.
DREAM Maxims 
All Kids Can. This Kid Can.DREAM is Family.Fun is a Serious Value.Teamwork Makes the DREAM Work.Fail. Persist. Exceed.DREAM Big.
Applying to DREAM
We know applying for a new job can be a daunting process. In addition, studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process, do not hesitate to ask your recruiter; we are here to help!
DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact your recruiter.