Finance Officer - National Office (Accounting and Cash Management)

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The Finance and Accounting Officer is entrusted with ensuring the sound management and control of the WVDF’s disbursement. The role is responsible for the timely and accurate recording of all expenses, guaranteeing that financial transactions comply with Generally Accepted Accounting Principles, internal policies, and statutory requirements. This includes the comprehensive review and validation of procurement transactions, accurate recording of intercompany billings, occupancy charges, and other disbursement-related activities, thereby safeguarding the integrity of the organization’s financial records and supporting effective financial stewardship.

Objectives Of The Position:

• Ensure the effective management and control of the National Office’s disbursements by maintaining accurate, timely, and compliant records of all expenses in line with GAAP, statutory regulations, donor requirements, and the organization’s internal policies.
• Conduct thorough reviews and validations of procurement transactions, intercompany billings, occupancy charges and other disbursement activities to safeguard the integrity of the organization’s financial records and promote accountability.
• Support the organization’s mission and values by modeling integrity, professionalism, and transparency in all financial processes, fostering sound financial stewardship and the responsible use of resources.

Major Responsibilities

A. Accurate Review and Recording of Expenses - 40%

(Expenses are consistently reviewed and recorded with accuracy, timeliness, and proper documentation, ensuring compliance with policies and accounting standards. This results in reliable financial reports that support effective management decisions and maintain integrity of the organization’s financial records).

• Review purchase requests, invoices related to cost center disbursements, split billing, complex billing and settlement advice to ensure the completeness and accuracy of account codes, transaction codes (T-codes), applicable taxes and alignment of the SA ledger attachment.
• Timely review and/or approval to ensure accurate charging codes of vehicle rental and airfare request.
• Review and confirm the monthly accrual report provided by the SSC to ensure that all expenses are accurately recorded in a timely manner.
• Ensure that occupancy costs are properly allocated to the respective departments within the National Office.
• Timely and accurate recording of expense and accrual such as supplies, airfare tickets (via WVIS), vehicle maintenance, toll fee, travel insurance and others as necessary.
• Prepare reclassification entries as requested by departments

B. Cash Management and Disbursements -10%

(Optimal liquidity and financial stability, with well-managed cash flow).

• Review and analyze cash balances to ensure sufficient funds and prevent bank overdrafts.
• Ensure the timely recording of deposits, fund transfers, credit memos, and debit memos for disbursement accounts.
• Accurately record transactions for unregistered suppliers (using short-term accounts and one-time payments) to maintain correct bank balance.
• Reconcile and record money agent transactions, including payments, cancellations, refunds, and other related items.
• Monitoring and immediate resolution of returned payments.

C. Intercompany Billing Management - 25%

(Intercompany billings are prepared, recorded, and reconciled accurately and on time, ensuring compliance with internal policies and agreements. This supports transparency, minimizes disputes, and provides reliable data for consolidated financial reporting).

• Monitor and reconcile PA/SA transactions to ensure accuracy and completeness.
• Communicate outstanding balances to requestors or PA holders to ensure proper accounting of intercompany billings.
• Assist staff with SA transactions by creating the appropriate T1 codes.
• Coordinate with the R2R-SSC by providing PA template for PA creation and SA template for Invoice (billing) creation.

D. Banking Management - 5%

(Bank accounts are effectively managed through timely reconciliation, accurate recording of transactions, and adherence to banking policies. This ensures sufficient liquidity, minimizes banking risks, and maintains the accuracy and integrity of financial records).

• Support in the preparation of bank documents related to updating / closing and the like.
• Maintain an up-to-date inventory of authorized signatories and staff with bank access.
• Handle the preparation of required documents and provide orientation for new signatories.
• Create a guide that could easily assist the new and existing signatories on how to navigate the bank applications/ system.

E. Account Analysis and Reconciliation - 6%

(Accounts are regularly analyzed and reported with accuracy, clarity, and timeliness, providing management with reliable insights for decision-making. Variances and discrepancies are promptly identified, explained, and addressed to ensure the integrity of financial data and alignment with organizational objectives).

• Ensure that balance sheet accounts remain current through consistent reconciliation and proper allocation. These accounts include:
• Prepayment
• Supplier and staff accounts
• accounts related to disbursement and cash management transactions and others as necessary

F. RISK Management - 4.5%

(A strong control environment with full compliance to financial policies and government regulations, effectively mitigated risks in finance processes, and timely resolution of audit issues and recommendations).

• Ensure compliance with WVI/WVDF financial policies and government regulations.
• Assist in developing and implementing controls to mitigate risks inherent in finance processes arising from fraud and error.
• Support the resolution of audit issues and recommendations within areas of responsibility.

G. Strategic Networking- 2.5%

(Strong and effective networks with key financial entities, financial institutions, external partners, and government units, leading to successful resolution of financial conflicts and enhanced collaboration across teams).

• Build and enhance connections with relevant financial institutions, external partners and WVI entities.
• Engage with local and national government units as needed.
• Collaborate with various teams to address and resolve conflicts related to critical financial issues impacting WVDF.

H. Strategic Financial Management - 2%

(Support team strategies, annual plans, and budgets with departmental goals, resulting in optimized performance and achievement of financial targets).

• Support the development of the team’s long-term strategies, annual plans, targets, and operating budget
• Ensure that team performance is measured and aligned with departmental goals and standards.

I. Other tasks - 3%

(Contribute in the execution of continuous improvement initiatives, and business continuity planning).

• Business Continuity Planning (BCP)
• Payment Run Confirmation
• Process flow guide of task
• SIM review
• Continuous Improvement:
• Contribute to the Accounts Payable team in identifying and implementing process improvements
• Timely execution of continuous improvement projects

J. Organizational Contribution- 2%

(A cohesive, purpose-driven team that exemplifies Christ-centered values in all actions and decisions.  This not only strengthens the internal integrity and unity of the organization but also enhances our external impact, ensuring that our work resonates deeply with the communities we serve and reflects our foundational spiritual principles).

• Regularly attend Corporate and Team devotion and prayer as part of staff spiritual nurturing
• Participate in meetings and events such as team and organizational, as necessary
• Timely submit Performance Agreements that includes Individual Learning and Development Plan and staff spiritual nurture plan, and Annual Performance Reviews
• Support emergency response, as necessary.

Qualifications

• Bachelor’s Degree in Accounting / Finance
• At least 3 years of experience in leading a Finance and Accounting services team
• Certified Public Accountant, preferred but not required
• Accounting Expertise:   Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring, and internal accounting controls.
• Financial Systems and Controls:  Proficiency in financial systems, internal control, taxation, business process analysis, and development.
• Management and Administrative Skills:  Demonstrated management and administrative abilities, with a capacity for creative thinking.
• Communication Skills:  Excellent communication and influence skills, both oral and written.
• Computer Literacy:  High level of computer literacy with proficiency in spreadsheets, word processing, and accounting software.
• Preferred Knowledge:  Familiarity with Sun System is preferred.
• Interpersonal Skills:  Ability to interface sensitively with people from various units and departments.

Applicant Types Accepted:

Local Applicants Only