Human Resources Assistant

Job Description:

Primary Function:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resource department.

Job Duties And Responsibilities:

• Provide administrative support to the Human Resources department.
• Respond to common employee and applicant questions regarding policies, benefits, and hiring processes; refer complex inquiries to appropriate HR staff.
• Assist with all aspects of event planning and execution, including logistics (materials, space, vendors) and drafting employee communications (expectations, registration, event details).
• Support Human Resources communications and projects.
• Assist the Recruiting and Total Rewards teams with New Hire Orientation.
• Prepare and process documents, including copies, faxes, and forms.
• Receive and distribute incoming HR mail and faxes.
• Verify employment for current and former employees.
• Reconcile monthly expenses for HR leader purchase cards.

• Process Departmental Invoices.

• Maintain the integrity and confidentiality of HR files.
• Conduct periodic audits of HR records to ensure required documents are collected.
• Schedule maintenance for departmental equipment.
• Maintain and order necessary HR supplies.
• Support Community Engagement initiatives and projects.
• Coordinate and support leadership program (CLEO) communications and scheduling.
• Manage intranet content to ensure updates are timely and accurate.
• Collaborate with external vendor partners on HR-related projects and initiatives.
• Provide technical and communications support in SharePoint and Microsoft Teams.
• Perform other duties as assigned.
• Ensure compliance with all VACU published policies and procedures.

Job Qualifications:

Education And Experience:

• High school education or equivalent.
• Some college level course work in business, human resource management or a related field preferred.
• Significant related experience with years of increasingly responsible technical or administrative or project management experience may substitute for education.
• Prior related office experience preferred.

Skills And Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Demonstrated ability to take initiative and work independently in a fast – paced, dynamic environment.
• Self-starter with a proven record of managing priorities and delivering results under pressure.

• Excellent Organizational Skills.

• Proficient with or the ability to quickly learn Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system and similar computer applications or technology. 

Physical Requirements:

• This job requires the ability to sit and stand for long periods of time
• This job requires infrequent lifting or carrying of objects up to 10 pounds.

• Hybrid Work Schedule

• Ability to travel as needed