Personal Assistant

Job Title

Personal Assistant

Job Description Summary

Job Description

Personal Assistantlondon

We are looking for a highly organised and proactive Personal Assistant to join one of our teams in London. This role offers the opportunity to work in a fast-paced environment, supporting multiple stakeholders and contributing to the smooth running of day-to-day operations.

You’ll be responsible for coordinating busy diaries, managing inboxes, handling invoicing processes, and providing general administrative support. The ideal candidate will be confident in juggling competing priorities and enjoy working collaboratively with a team that values efficiency, positivity, and professionalism.

Key Responsibilities:

• Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder
• Oversee invoicing processes, including data tracking, invoice submission, and document management
• Arrange travel and accommodation bookings
• Book meeting rooms and prepare agendas for both internal and client-facing meetings
• Take minutes during meetings and assist with formatting documents, presentations, and proofreading
• Track signed agreements and update internal systems
• Process expenses and support general administrative tasks such as scanning, photocopying, and binding
• Maintain and update spreadsheets, schedules, and event attendee lists

Skills & Experience:

• Proven ability to manage multiple priorities and stakeholders effectively
• Strong communication skills, both written and verbal
• Highly organised and detail-oriented, with a proactive approach
• Comfortable working independently and as part of a collaborative team
• Ability to remain calm and focused under pressure
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

INCO: “Cushman & Wakefield”