Executive Assistant

We are a leading location intelligence company originally founded in San Francisco, now expanding our presence in Japan. We are looking for a reliable and proactive Executive Assistant & Office Support to join our growing team. In this role, you will support our executives as well as contribute to the smooth operation of our office functions.

You'll be working in a flexible, remote-first environment, collaborating with a friendly and international team.

Key Responsibilities:

• Manage executive schedules, including calendar management, meeting coordination, and email assistance (mainly for the CEO)
• Support recruiting operations (coordinate interview scheduling, communicate with recruiters and candidates, etc.)
• Prepare vendor forms, HR documents, and related paperwork
• Handle incoming mail and calls (secondary response from office front desk)
• Visit the office once a month for physical mail check
• Research and make reservations for restaurants, meeting venues, and events
• Support internal and external communications (organize information, coordinate as needed)
• Provide general administrative support for ad-hoc tasks as requested by the CEO and team

This is a highly rewarding position where you can work closely with leadership while maintaining flexibility that fits your lifestyle.

Why Join Us:

• Primarily remote work with flexible hours to fit your schedule
• Consistently ranked on the *Inc. 5000* list of fastest-growing companies in the U.S.
• Proven track record delivering location-based solutions for government agencies and large enterprises
• Friendly, international, and flat organizational culture
• Recognized as one of Google’s leading Premier Partners and actively collaborating on joint projects
• Opportunities to naturally connect with team members through internal events such as hanami (cherry blossom viewing), BBQs, and other gatherings

Qualifications:

• Prior experience in administrative or office support roles (industry or job type not required)
• Comfortable reading and writing in English (daily conversation-level speaking ability is sufficient)
• Strong attention to detail and interest in supporting the team through organized communication
• Reside in or near Tokyo (monthly office visit required)
• Able to work independently and responsibly in a remote work environment
• Interest in working in a flexible, diverse, startup culture
• Native or fluent level of Japanese

*Note: This position mainly involves text-based communication. Strong spoken English is not required if you are motivated and willing to learn. We primarily use Slack for internal communication.*