Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this opportunity involves: 
We are currently seeking a highly motivated and detail-oriented individual to join our team as a Facilities Coordinator. As the Facilities Coordinator, you will be responsible for overseeing and managing the day-to-day operations of our office facility. You will work closely with various departments and vendors to ensure the smooth functioning of the facility and provide excellent service to our clients. 
 
This role is based in Lane Cove for a global data and analytics client.
 

An Overview Of The Role:

• Engage and oversee the day-to-day operations of the site 
• Conduct facility walkthroughs and observations to identify areas for improvement 
• Ensure timely workorder management 
• Maintain the asset register 
• Coordinate and distribute mail and courier services 
• Liaise with the IT team for server room maintenance 
• Assist client employees with facility requests 
• Support event arrangements and client visits 
• Uphold on-site health and safety 
• Maintain emergency response plans related to facilities 
• Manage facilities vendors, contracts, and inventory 
• Track budget and monitor spending and variances 
• Contribute to energy-saving initiatives 
• Ensure adherence to PO to Pay process and submit accruals 
• Provide inputs for CAPEX and year-on-year reporting 
• Perform additional tasks as directed by the Operations lead or Account Director 
• Timely and accurate submission of MIS reports and other required documentation 
• Conduct monthly meetings with business unit and landlord teams  
• Sounds like you? This is what we are looking for: 
• Track budget and monitor spending and variances 
• Contribute to energy-saving initiatives 
• Ensure adherence to PO to Pay process and submit accruals 
• Provide inputs for CAPEX and year-on-year reporting 
• Perform additional tasks as directed by the Operations lead or Account Director 
• Timely and accurate submission of MIS reports and other required documentation 
• Conduct monthly meetings with business unit and landlord teams  
• Sounds like you? This is what we are looking for: 
• Previous experience in facilities coordination or a similar role within the commercial real estate industry 
• Strong organisational and time management skills 
• Excellent communication and interpersonal abilities 
• Knowledge of facility operations and maintenance best practices 
• Ability to work independently and handle multiple tasks simultaneously 
• Proactive mindset and ability to think critically and problem-solve 
• Understanding of health and safety regulations  

What you can expect from us:  
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number ECREQ456413 

Location:

On-site –Lane Cove, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.