Coordinator Office - Carmel, CA

As an Office Coordinator at Sotheby’s International Realty, you’ll play a key role in creating an exceptional experience for our clients, associates, vendors, and the public. Your friendly demeanor, attention to detail, and organizational skills will contribute to the smooth operation of our office. If you thrive working in a dynamic environment and enjoy providing outstanding support, we want to hear from you!

Essential Duties And Responsibilities:

Client Service Excellence:

• Anticipate and respond to the needs of clients, associates, and visitors
• Serve as the primary liaison for all inbound calls, delivering consistent professional and engaging assistance 
• Greet and direct clients, vendors, and other visitors 

Administrative Support:

• Assist fellow staff and sales associates with general marketing & administrative tasks
• Handle incoming mail, packages, promptly and efficiently
• Maintain an organized and clean work environment

Supply Management:

• Order office and kitchen supplies for all offices
• Keep track of inventory and restock supplies, as needed
• Ensure kitchen supplies and office equipment are well-maintained

Communication:

• Ensure window displays and promotional materials (PODs) are updated daily
• Coordinate office meetings and events
• Prepare and distribute the Nightly Update and Weekly Update
• Maintain the office meeting and events calendar

Qualifications:

• One or more years' experience in a customer centric business environment with administrative responsibility for office operations is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong customer service skills with excellent verbal and written communication skills
• Adaptable and willing to work in multiple locations throughout the Monterey Peninsula, as directed by the Vice President
• Ability to multitask, prioritize, and be flexible with changing business needs in a team environment.

Compenation And Benefits:

Join our team and contribute to the success of Sotheby’s International Realty! Compensation is $21 - $22.50/hour, depending upon experience, and the position includes full benefits to include the following (and more):

• Medical, Dental, Vision,
• Short-term and Long-term disability benefits
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays, Vacation Time, and Sick Time
• Paid Family Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Tuition reimbursement for approved programs
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups

Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures.  Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together.  Read more about our company culture and values in our annual Impact Report.  

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies