Assistant Manager-Finance Accounting & Auditing -Accounting Support

Job Summary

Out of month adjustments-Clean up

The AP Specialist is responsible for correcting warehouse receiving and invoicing errors related to goods received but not invoiced (GRNI). This role ensures that past-period receiving errors are properly reprocessed in the current period to enable accurate payments, reduce backlog, and maintain clean financial records. AP Supervisor will give a list of transactions to be corrected. 

Key Responsibilities:

• Identify pending receivers from closed accounting periods with incorrect vendor or pricing details.
• Duplicate and update receivers with the correct vendor and pricing information in the current month.
• Post corrected receivers in the current open accounting period.
• Convert updated receivers into vendor invoices for timely payment.
• Properly close out old/incorrect receivers without converting them to invoices.

Job Summary – Escheatment Process 

Job Summary
The AP Specialist is responsible for managing unclaimed property, such as old checks, to ensure compliance with state laws in an escheat tracking system. This includes identifying uncashed payments, contacting vendors, and submitting required reports to state agencies and mailing escheatment letters. The role helps reduce escheatment risk and supports audits and internal coordination.

Key Responsibilities:

• Identify and track old checks.
• Create and mail letters to vendors using a template to resolve or reissue the payment before deadlines.
• Keep clear records of outreach and communication.
• Stay updated on state laws and reporting timelines.
• Reconcile escheated amounts in the accounting system.
• Work with internal teams to ensure compliance.

Out of month adjustments-Clean up

Job Summary

The AP Specialist is responsible for correcting  warehouse receiving and invoicing errors related to goods received but not invoiced (GRNI). This role ensures that past-period receiving errors are properly reprocessed in the current period to enable accurate payments, reduce backlog, and maintain clean financial records. AP Supervisor will give a list of transactions to be corrected. 

Key Responsibilities:

• Identify pending receivers from closed accounting periods with incorrect vendor or pricing details.
• Duplicate and update receivers with the correct vendor and pricing information in the current month.
• Post corrected receivers in the current open accounting period.
• Convert updated receivers into vendor invoices for timely payment.
• Properly close out old/incorrect receivers without converting them to invoices.

Job Summary – Escheatment Process 

Job Summary
The AP Specialist is responsible for managing unclaimed property, such as old checks, to ensure compliance with state laws in an escheat tracking system. This includes identifying uncashed payments, contacting vendors, and submitting required reports to state agencies and mailing escheatment letters. The role helps reduce escheatment risk and supports audits and internal coordination.

Key Responsibilities:

• Identify and track old checks.
• Create and mail letters to vendors  using a template to resolve or reissue the payment before deadlines.
• Keep clear records of outreach and communication.
• Stay updated on state laws and reporting timelines.
• Reconcile escheated amounts in the accounting system.
• Work with internal teams to ensure compliance.

Bachelor'S Degree