Administrative Professional 2

The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn. As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals.

Supports office and Career-Technical student organization processes: 

Creates, edits and proofread professional communication in accordance with agency procedures and guidelines. Ensure all documents are high quality, clear, accurate, and professionally formatted. Maintain document integrity by following established protocols for version control and approval. 

Provides verbal explanation of programs to the public; uses computer-based word processing tools (Microsoft applications), databases, and spreadsheets to prepare reports, memorandums, and correspondence from written and/or oral instructions; provides support for conferences, workshops, and meetings. 

Responds to requests for information and data in a timely manner; creates and/or manages databases, reports, memos, and presentations in support of office work priorities with minimal error; provides support for conferences and meetings; develops and maintains a filing system; answers multiple telephone lines; provides assistance to visitors and stakeholders; provides routine administrative support for program staff in support of activities related to career fields and student organizations. 

Assists program administrator by performing routine administrative duties for all career fields; provides support to other units; provides administrative assistance on specific projects as assigned such as assisting staff with travel documents. 

Performs other duties as assigned: assists with mass mailings; attends meetings; types labels; receives, opens, stamps, routes incoming mail, and processes printing requests. 

Key Skills:

Strong Communication and interpersonal skills 

Ability to interpret instructions 

Proficient with business office software 

The work location of this position is 25 South Front Street, Columbus, Ohio 43215. You will be required to report to this work location full-time, if selected.  

If this position is filled with an internal employee who has an approved telework agreement, the employee may be required to report in-person during the initial training period.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

24 months of secretarial/administrative experience 

Or completion of associate core coursework in Business or any related field  

Or 12 months’ experience as an Administrative Professional 1 

Job Skills: Administrative Support/Services

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews.  Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions.  An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class.   Questions or concerns about this should be directed to the Office of Human Resources (human.resources@education.ohio.gov).

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.