Administrative Specialist CL3

The UMaine Transportation and Resilient Infrastructure Program (UTRIP) operates within UMaine’s Advanced Structures and Composites Center (ASCC) and consists of a growing collaboration of very large transportation related projects. We pursue transformational research and development of our nation’s transportation infrastructure to include highway, bridge, railway and marine components and to increase their lifespan and durability while reducing the cost to construct and maintain them. We work closely with state and federal partners, as well as industry stakeholders, in our research efforts.

The purpose of the UTRIP Administrative Specialist is to support all administrative needs of the program. This position reports directly to the UTRIP Project Coordinator. The primary responsibilities of the UTRIP Administrative Specialist include, but are not limited to, data entry; responding to email and phone requests; organizing/filing project emails; uploading reports to and data entry for the website; assisting the Communications Specialist with outreach efforts; composing and delivering meeting minutes; and developing and updating administrative processes. Full time, regular, soft-money funded position, 40 hours per week, 5 days a week. Daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $21.09/hour.

About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. 

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:
Required: 

• 60 credits or more of higher education or equivalent work experience and training. 
• Minimum of three years of administrative/office experience. 
• Demonstrated skills in operating office equipment (I.e. printers, copiers, scanners, etc.). 
• Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar.
• Extensive knowledge and experience with Microsoft Office Suite are required, including Word, Excel, Publisher, and PowerPoint.
• Proven written, oral, electronic, and interpersonal communication skills.
• Demonstrated ability to prioritize and manage workload with changes priorities and multi-task in a fast-paced, team oriented, and customer driven environment. 

Preferred:

• Associate’s degree.
• Experience with Adobe Suite, especially Adobe Acrobat Pro.
• Digital media (i.e. Canva) and website support (i.e. WordPress) experience.
• Experience with video conference software (i.e. Zoom or Teams).
• Experience with email marketing services (i.e. MailChimp). 

Other Information:

To be considered for this position you will need to “Apply” and upload the documentation listed below:

• 1.) a cover letter which describes your experience, interests, and suitability for the position
• 2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

• Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
• For full consideration, materials must be submitted by 4:30 p.m. EST on October 1, 2025.
• For questions about the search, please contact ASCC Talent Engagement Manager Kim Scribner at kimberly.scribner@maine.edu.
• The successful applicant is subject to appropriate background screening. 

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME  04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
  Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.