Spanish Bilingual Executive Assistant - Real Estate Operations

This is a remote position.

• Mondays to Fridays, flexible, 40 hours/week with requirement for at least 2-4 hours overlap beginning 7:00 am EST (GMT -4) 

• Remote work arrangement
• Direct collaboration with business owner on strategic initiatives

• Manage day-to-day administrative tasks and follow-up activities
• Organize and prioritize tasks using project management tools like Notion
• Handle lead management and follow-up in CRM systems (Salesforce, potentially GoHighLevel)
• Coordinate project management for house renovation projects
• Communicate with Spanish-speaking contractors regarding project details and timelines
• Research and identify potential new contractors for renovation work
• Create and maintain standard operating procedures and templates
• Utilize AI tools to automate repetitive tasks and improve efficiency
• Manage Google Workspace files and spreadsheets for lead tracking
• Provide general executive support to help maintain focus on high-priority activities
• Assist in documenting and implementing Standard Operating Procedures (SOPs)
• Organize business-related information in Notion
• Ensuring tasks are being completed for lead management + current projects (purchase of a house, house rehab projects, etc), utilizing a software platform like Notion, Monday.com, etc)
• Inputting recent business purchases into Quickbooks + assisting in communication with my accounting team

Requirements

• 5+ years of experience in administrative or executive assistant roles
• Previous experience in real estate industry strongly preferred
• Fluency in Spanish and English for contractor and client communication
• Proficiency with CRM systems, particularly Salesforce
• Experience with project management tools like Notion
• Knowledge of Google Workspace (Sheets, Drive, etc.)
• Familiarity with AI tools and automation for task optimization
• Strong organizational and prioritization skills
• Ability to work independently and make decisions
• Experience with GoHighLevel CRM is a plus
• Experience in utilizing AI platforms (OpenAI, Claude, etc) to automate tasks and analyze data (without overly relying on AI platform for communication)
• Manage Google Workspace files and spreadsheets for lead tracking
• Experience in accounting software like QuickBooks
• Experience in Square space or other website management platforms is a plus
• Experience in task automation via Zapier is a plus

Benefits

Independent Contractor Perks:

• HMO coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.